LITS highly recommends using the Outlook email client or Outlook Web App (OWA) to access your Trinity Office 365 email.  Download and install Office 365 using your Trinity-provided license here:

Warning: Using IMAP server settings is strongly discouraged. Starting in October 2022, Microsoft 365 accounts set up as IMAP won’t be able to connect to their mailboxes in email clients using Basic authentication. Basic authentication is an outdated industry standard that’ll be deprecated. We recommend updating your account to use Exchange settings (it might be listed as Microsoft Exchange, Office 365 or Microsoft 365, depending on your email client). Learn more from Microsoft.

We recommend using Exchange settings with your Microsoft 365 account. For clients that do not support Exchange, you’ll need to use the server settings below to manually set up email.

Email Provider

Microsoft 365

Microsoft Exchange Email (recommended)



IMAP Settings


SMTP Settings


Data Security

OneDrive for Business is approved for storing some restricted data, including Health Insurance Portability and Accountability Act (HIPAA)- and Family Educational Rights and Privacy Act (FERPA)-related information. Please note that additional controls may be required depending on the data type and relevant regulations. (Contact [email protected] for additional information.)

Please be advised that Microsoft 365 add-ins may require you to create an account with that vendor. In these cases, be sure to set a unique and strong passphrase; do not reuse your Trinity or other passwords.


For additional support and guidance, visit the Microsoft Outlook support page. If you have any questions or concerns regarding your Microsoft Office 365 account, please contact the Library & Information Technology (LIT) Desk.