Trinity College Archives’ Collecting Guidelines

The Trinity College Archives acquires material through a variety of methods, including transfer and donation. Transfer from other college departments and campus units is the most important method. Gifts may be acquired from alumni, faculty members (current or retired), students, and friends of Trinity College (Hartford, Connecticut). The Trinity College Archives builds on current strengths in printed materials while expanding into new digital forms of documentation.

The Trinity College Archives collects materials in any format, including electronic and digital. However, the Archives reserves the right to refuse materials and to review accepted materials before accessioning for long-term preservation. The College Archives does not accept materials on deposit.

Types of Material that the College Archives will Accept as Donations:

Texts, published or unpublished
  • Letters home from students
  • Student zines and self-publications
  • Student newspapers, dated before 1900 (which fill a gap)
  • Official college publications (which fill a gap)
  • Publications by or about Trinity faculty, staff, students, and alumni (which fill a gap)
  • Masters Theses – electronic format only  (See Author Guidelines, Masters Theses)
  • Senior Theses and Senior Projects – electronic format only (See Author Guidelines, Senior Theses)
Student Organization Records
  • Fraternity and Sorority records (which fill a gap)
  • Student Government Association (which fill a gap)
  • Department photographs (e.g. Communications Office Photos)
  • Photographs taken by students, faculty, or staff (which fill a gap)
Architectural drawings
  • Plans of the William Burges-Francis Kimball design of the Long Walk
  • Oral Histories
  • Athletics Films
  • Theater Performances
Faculty Papers  (selective)
  • Papers created by or for faculty during their time at Trinity College
Personal/Family Papers related to Trinity Presidents, Faculty, Staff, Alumni, Students  (selective)

The College Archives will NOT Accept as Donations:

  • Student Yearbooks (Ivy)
  • Student Lecture Notes created after 1970
  • Issues of the Trinity Tripod or Trinity Reporter
  • Textiles or clothing (except in unusual circumstances)
  • Textbook collections
  • Research files composed largely of photocopies, such as those from secondary sources.
  • Multiple copies (three of any item is maximum)
  • Active records (records still in use or regularly referred to)
  • Bank statements and canceled checks

Please consult the Trinity College Archivist, Eric C. Stoykovich ([email protected]), for more specific information about the College Archives.