Why Report Phishing in Outlook?

A phishing scam is an email that looks legitimate but attempts to get personal information such as your account number, username, PIN code, or password. If you supply this information, hackers may access your bank account, credit card, or information stored on a website. When you see one of these threats, don’t click anything in the email. Instead, you should report it so that the Trinity Information Security and Microsoft teams will take action to protect you and other users.

There are several different ways to automatically report emails as Junk or Phishing, depending on the platform you are using.

Outlook on Windows

  1. In Outlook, highlight the email that you want to report as Junk or Phishing.
  2. In the top Ribbon, you should have a Junk drop-down selection.
  3. Choose Report as Junk or Report as Phishing
  4. The email will automatically be sent to Microsoft to improve the spam filters in the future.
  5. Marking a message as phishing doesn’t prevent additional emails from that sender. To do that, add the email to your Outlook blocked senders list.

Web Access (outlook.office.com)

  1. Click on the email that you would like to Mark as Junk or Mark as Phishing
  2. On the right-hand side, next to the “reply all” button, click the down arrow.
  3. One of the options should be Mark as Junk or Mark as phishing.
  4. The email will automatically be sent to Microsoft to improve the spam filters in the future.
  5. Marking a message as phishing doesn’t prevent additional emails from that sender. To do that, add the email to your Outlook blocked senders list.

 

How to Protect Yourself From Phishing Scams

Reputable businesses, banks, websites, and other entities won’t ask you to submit personal information online. If you receive such a request and aren’t sure if it is legitimate, contact the sender by phone to see if the company sent the email.

Some phishing attempts are amateurish and filled with broken grammar and misspellings, so they are easy to spot. However, some contain identical copies of familiar websites such as your bank’s to lull you into complying with the request for information.

Common sense safety steps include:

  • Don’t reply to an email that asks for personal information.
  • Don’t open or download files attached to suspicious emails.
  • Don’t click any links that appear in the email.
  • Search the web for the email subject line. If it is a hoax, other people may have reported it.

Be particularly suspicious of emails with subject lines and content that include:

  • A request to verify your account immediately or the sender will close it
  • An offer of a large sum of money in exchange for your account information
  • An announcement that you’re the big winner in a lottery you don’t remember entering
  • A request for emergency financial help from a friend who is supposedly on vacation
  • A threat of bad luck if you don’t reply
  • A notification that your credit card has been hacked
  • A request to forward the email to receive $500

Learn More:

Protect yourself from phishing; learn to spot a phishing message with Microsoft

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