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Security Tip: File Request for OneDrive & SharePoint

What is File Requests in OneDrive:

File Requests in OneDrive is a feature that simplifies collecting files from multiple contributors. It allows you to create a request for specific documents, images, or any file type within OneDrive. By sharing a unique link, you invite individuals to upload files directly to a designated location in your OneDrive, streamlining the collection process and keeping all files organized in one place.

With a file request:

  • Anyone with the file request link can send a file; they don’t need OneDrive or SharePoint.
  • All the files sent to you are saved in your chosen folder.
  • Every file will have a prefix to help you identify who uploaded it.
  • If two files with the same name are uploaded, OneDrive will automatically add a number to the second file’s name.
  • People who respond to your request can only upload files. They can’t view or edit the contents of your OneDrive.
  • Set an expiration date on your file request link where, after a date you specify, the link will be disabled.

The article below provides instructions on requesting files, stopping file requests, and uploading a requested file for SharePoint and OneDrive.

Steps to Request Files Using OneDrive: 

  1. Go to OneDrive: Log in to OneDrive at portal.office.com. 
  2. Select Folder for File Requests: Create or select a folder where you want the requested files to be uploaded. 
  3. Open File Request: 
    • Right-click the folder and select Request Files. 
    • Alternatively, in the folder view, select the Share button and then choose Request Files. 
  4. Set Request Details: 
    • Enter a description of the files you are requesting (e.g., “Please upload your project report”). 
    • Click Next. 
  5. Send Request Link: 
    • A link will be generated. Copy this link or directly enter the email addresses of people you want to request files from. 
    • Recipients will receive a link to upload files directly into your folder without having access to other files in the folder. 
  6. Monitor Uploaded Files: As recipients upload files, you will be notified and can access them directly from your folder. 

File Request Instructions from Microsoft Support