Calendar for Department Chairs and Program Directors

• OHSA safety training by the Environmental Health and Safety Manager (Triumvirate) of new lab science faculty working with hazardous substances (in Biology, Chemistry, Engineering, Environmental Science and Neuroscience).
• First-year students receive their fall schedules.
• Academic Leave Request Form (quadrennial leaves/LOAs/JFLs) emailed to faculty (requests due September 10).
• List of new faculty with titles and departments sent to Trinity Community.
• New Faculty Orientation, August 24 and 25.
• First Year Convocation and Matriculation Ceremony – Academic Procession – August 25, 3:30 p.m.
• Deadline for fall requests for Fleischman Funds.

September

• Reports of activities due in Dean’s Office from faculty returning from spring or academic year leaves.
• Academic Leave Request Forms (quadrennial leaves/LOAs/JFLs) due September 10.
• Midcareer Research Award applications due September 10.
• Filekeepers and candidates for tenure-track reappointment meet with Dean of the Faculty before October 15.
• Deadline for departments and programs to select a senior as current year’s President’s Fellow.
• “Course roll” (copying current academic year courses to next year) takes place.

• Completed files for candidates being considered for promotion to full professor due on October 1.
• Filekeepers for non-tenure-track faculty contract reviews (for reviews due in spring) meet with Associate Dean and Special Assistant to the Dean of Faculty.
• Departments/programs that have chairs/directors whose terms will expire at end of academic year provide recommendations to Associate Deans as to who will serve as new chair/director.
• Scholarly packets of candidates up for tenure and promotion to associate professor sent to outside evaluators by October 1.
• Scholarly packets of candidates up for reappointment sent to outside evaluators by October 15.
• Evaluation forms for chairs/directors in 3rd or greater year of appointment sent to each member of that department/program (solicited every two years).
• Course planning for next year academic year begins.

November

• EPC proposals due November 1.
• Advising week and Advance Registration for spring semester.
• Application deadline for Ann Plato Fellowship (candidate deadline).
• Opt in for fall online course evaluations.

December

• Departmental nominations for Ann Plato Fellowship due to EPC.
• Mid-year performance reviews of staff.

January

• Visiting Faculty Member Review Forms for fall only faculty due in Dean’s Office (once fall course evaluations are available).
• Deadline for spring requests for Fleischman Funds.

February

• Schedules for next academic year finalized in the Course Management Console.
• Deadline for new course proposals for fall courses.
• Completed files (including scholarly and teaching materials) for candidates being considered for tenure and promotion to associate professors/tenure due February 1.
• Completed files for non-professorial two-year contract reappointments due by February 1.
• Completed files for tenure-track reappointments due February 10.
• Reports of activities due in Dean’s Office from faculty returning from fall leaves.
• Deadline for nominations/applications for Dana Research Professorships (1 full, 2 associate) due to Dean’s Office (every other year; next due in 2025).

• Deadline for proposed changes to majors and minors to be submitted Curriculum Committee.
• Next year’s course schedule visible to students via the portal.
• Completed files for professorial contract reappointments and non-professorial contract reappointments (three or more years) due by March 1.
• Evaluation forms for chairs/directors in 1st year of appointment sent to each member of that department/program.

• Advising Week and Advance Registration for fall semester.
• Filekeepers and candidates for promotion to associate and full professor meet with Dean of the Faculty by April 15.
• Opt in for spring online course evaluations.

• Bulletin updates due.
• Honors Day Ceremony – Academic Procession (May 3, 3:30 p.m.).
• Scholarly packets of candidates up for promotion to full professor sent to outside evaluators by May 15.
• Commencement – Academic Procession (May 19, 11:00 a.m.).
• Staff performance reviews due.

• Deadline to submit receipts for reimbursement of FYSM expenses to First-Year Program.
• Visiting Faculty Member Review Forms due in Dean’s Office (once spring course evaluations are available).
• Registration of first-year students by Registrar’s Office begins.