Library and Information Technology Services provides Office 365 Exchange mail accounts to all faculty, staff, and students. Exchange consolidates personal email, calendar, contacts, and tasks in a single application and works seamlessly with Microsoft Office applications.
Maintaining your Account
You should perform maintenance on your Exchange account to keep it running smoothly. These tips can help keep your account in good working order:
- Don`t open any email attachment which you are not expecting. Delete these attachments immediately.
- Check your mail quota regularly to ensure you don’t exceed your limit. Plain text emails take up very little space, but mail attachments (photos, etc.) can take up quite a bit. Save attachments to your hard drive or other storage devices to save space on your email account.
- Your sent mail folder counts toward your quota. If you save copies of the emails you send, check your sent mail folder regularly and delete messages you no longer need.
Preventing Spam and Phishing Attacks
Spam is an unsolicited commercial email. Phishing is an attempt to criminally and fraudulently acquire sensitive information, such as usernames, passwords, and credit card details, by masquerading as a trustworthy entity in an electronic communication. Phishing is typically carried out by email or instant messaging, and often directs users to reply or enter details at a Web site.
Never respond to spam. This only confirms that your email address is valid, and you’re likely to receive even more messages. You can report spam and phishing email messages directly to Microsoft.
LITS will NEVER EVER EVER ask you to email your username, password or any other personal identifying information. Disregard any email that requests such information, whether it`s for us, your bank, mortgage lender, etc. If you`re unsure, contact the company you do business with directly by phone, or in a case regarding your Trinity account, contact the Library & IT Desk. You may also forward questionable email messages to Security@trincoll.edu.
Do not give out your email address without knowing how it will be used.
Take the phishing and spam IQ test to see if you can recognize a phishing scam from a legitimate email message.