Trinity College Notice of Privacy Practices

This privacy notice will explain how our institution uses the personal data we collect from you when you use our website or access services provided by Trinity College.

This privacy policy was last updated on 2/23/2026

Your Privacy

Trinity College is committed to protecting the personal privacy of members of the Trinity Community, which includes current and former individual students, faculty, staff, parents, donors, visitors, and friends of the College. For educational, research, regulatory, and other institutional purposes, the College collects, maintains, and uses personally identifiable information of such persons. That information is used only for appropriate, necessary, and clearly defined purposes, and the College has established policies and procedures to protect personal privacy consistent with applicable law.

This notice explains how Trinity College collects, protects, uses, and discloses personally identifiable information (called personal data in this notice) on College web servers, public websites, forms, surveys, service portals, and social media features that collect information or record user activity.

What Types of Information We Collect

When you interact with the College’s websites and online services, we collect the personal data that you provide to Trinity College, as well as data received from third parties, for purposes that support College operations, including the academic mission (such as student admissions and financial aid information), employment, bookstore orders, gifts/fundraising, and institutional research. Trinity College may collect the following information from you:

  • Biographical information about you, such as name, email address, social media contact information, phone number, birth date, employment, alumni, donor, or other personally identifying information about you, depending on the services you require.
  • Device information like IP address, Device ID, App ID, MAC ID, device location, or information about our device operating system or the Internet browser that you are using.
  • Analytics information about the pages that you visit on our site, the page from which you came to our site (referring site), and the date and times that you visit our site.

How We Collect Information

In general, you can visit Trinity College’s public websites (that is, websites not password-protected, and that have the URL format trincoll.edu) without identifying yourself or revealing any personal information.

In some areas of the College website, however, you may choose to use College services that require you to provide personal data that identifies you. For example, you might log into certain College websites, submit an online form, request materials, or register to receive information or other services from the College. We collect your personal data when you engage in such activities.

We also automatically collect technical and usage information about your visit to College websites to help us diagnose problems and make our websites more user-friendly. This information includes which portions of the site are most heavily used and which external websites or search terms are used to locate our site. This type of information may be gathered with the use of cookies.

Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit Trinity College’s websites, we may collect information from you automatically through cookies or similar technology. For further information, visit https://allaboutcookies.org/

How We Use Cookies

Trinity College may use cookies in various ways to enhance your experience on our website. These may include, but are not limited to:

  • Keeping you signed in to your account
  • Understanding how you navigate and use our website
  • Remembering your preferences and settings (such as language, accessibility, or display options)
  • Improving website performance and speed
  • Supporting analytics to help us enhance site design and usability
  • Enabling secure access to forms, applications, and protected areas
  • Delivering relevant information, announcements, or marketing messages
  • Assisting with troubleshooting, error resolution, and security monitoring

Types of Cookies We Use

There are several different types of cookies that our website may use:

  • Functionality: Trinity College uses these cookies so that we recognize you on our website and remember your previously selected These could include what language you prefer and your location. A mix of first-party and third-party cookies is used.
  • Advertising: Trinity College uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed, and information about your browser, device, and your IP address. We sometimes share some limited aspects of this data with third parties for advertising We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.
  • Performance/Analytics: These cookies help us understand how visitors interact with our website by collecting and reporting information They allow us to measure site performance, identify areas for improvement, and make data-driven decisions to enhance usability.
  • Essential/Necessary: These cookies are required for the basic operation of the website, such as enabling secure logins, processing forms, and accessing protected Without these, certain parts of the website may not function properly.
  • Third-Party/Embedded Content: Our website may include content or functionality from third-party providers (e.g., videos, maps, social media). Cookies from these providers may be set on your device when you interact with this content.

How to Manage Cookies

You can set your browser not to accept cookies, and https://allaboutcookies.org/ tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

How We Use Your Information

Trinity College uses your personal data to understand your needs better and to provide you with better services. We use your information to help you complete a transaction, communicate with you, share updates on services and benefits, and personalize your website experience. We do not share your information with any outside entity except as described in this privacy notice. Unless required by law or with your permission, we share your personal data only with authorized College personnel. We will not use or share your personal information for any other purpose without letting you know and offering you a choice.

Sharing with outside entities: At times, Trinity College partners with external service providers, such as software vendors or other contracted organizations, to support College operations. We may share your personal data with these third parties, but generally only when necessary to deliver a service on the College’s behalf. We do not provide data to a third party for any purpose that is not directly related to

College business. When data is shared, it is used strictly as outlined in a written contract that defines the scope and purpose of the service. Before engaging any third party, the College reviews the vendor’s data security practices and requires assurances of compliance with applicable laws, standards, and industry best practices on data protection.

How We Store and Protect Your Information

Trinity College is committed to protecting your information. To prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of information, we have put appropriate physical, electronic, and managerial procedures in place to safeguard and securely store the information we collect online. We use encryption when collecting or transferring sensitive data such as credit card information. Our information security practices are described in our Policy on Information Security.

If we have collected your personal information, we store it in a variety of Trinity College information systems and strive to keep it for only so long as necessary for the purposes for which the information was initially collected (see Trinity College’s Records Management Policy)

Related Policies

Trinity College has adopted policies governing specific categories of data. To the extent that there is a conflict between this policy and any policy regarding a specific category of data, the specific policy will apply:

  • Notice of Policies Regarding Student Access to Education Records protected by the Family and Educational Rights and Privacy Act of 1974 (FERPA)
  • Policy on Background Checks
  • Acceptable Use Policy
  • Information Security Policy
  • Policy on the Management of College Records
  • Privacy Policy
  • Student Handbook
  • Faculty Manual
  • Employee Handbook

Rules for Individuals Under Thirteen Years of Age

Trinity College is committed to complying fully with the Children’s Online Privacy Protection Act. This site is not directed to children under thirteen years of age, does not sell products or services intended for purchase by children, and does not knowingly collect or store any personal information, even in aggregate, about children under the age of thirteen. Users under the age of thirteen and their parents or guardians are cautioned that the collection of personal information volunteered by unauthorized children online or by email will be treated the same as information given by an adult until the College becomes aware that the user is under the age of thirteen.

Copyright and DMCA

Title 17 of the U.S. Code and the Digital Millennium Copyright Act (DMCA) contain provisions prohibiting the downloading, uploading, or distribution of copyrighted materials in any form without permission or license from the copyright holder, except in accordance with exemptions provided under the law. Trinity College complies with the DMCA. If you have a concern regarding the use of copyrighted material on the trincoll.edu network or domain, please contact the designated agent below to report alleged copyright infringements. For more information about copyright and the DMCA, please visit Trinity College Digital Millennium Copyright Act (DMCA).

Disclaimer

To assist users in finding related information, Trinity College provides links to other websites. Once users have left the Trinity College website and have entered another site, they are subject to the privacy policy of that site, and Trinity College cannot be responsible for the privacy practices or the content of third-party websites.

Marketing and Opt-Out

If you agree to receive marketing messages or information about products and services from Trinity College, you may opt out later. You have the right at any time to stop Trinity College from contacting you for marketing purposes or giving your data to other members of Trinity College. If you no longer wish to be contacted for marketing purposes, please contact us at [email protected].

How to Contact Us

If you have any general questions about how Trinity College uses your personal information, or wish to exercise any of your data protection rights, please contact us by email at [email protected].