Frequently Asked Questions

A representative from the College’s Offices of Communications and Calendar and Special Events will accompany a representative of the Production Company on an initial tour of the campus to identify possible filming or photography sites.  

Requesters are encouraged to petition for the use of the campus during periods least likely to be disruptive to academic programs and student life (i.e. early-mid January, mid-March, and early June-mid August). Provided that scheduling and current construction projects are not an issue, most exteriors may be used for filming or photography sites. The buildings cannot be identifiable as Trinity College buildings, except in those cases when such identification has been pre-approved by Trinity’s Office of Communications.  

Because of the nature of their use, requests for the following locations are available only on a case-by-case basis and may involve additional fees:  

•  All interior locations (including residence halls and classrooms) 
•  Ferris Athletic Center 
•  Mather Campus Center 
•  Koeppel Student Center 
•  The Chapel 
•  Raether Library and Information Technology Center 
•  The Quadrangle 

In order for any filming, photography, or video recording (“filming”) to occur on the Trinity campus, the Offices of the Communications and Calendar and Special Events must have all of the following information or documentation on hand from the requesting party: Requests for must normally be made at least two (2) weeks in advance, and in no case will be accepted fewer than ten (10) days in advance.  

The request proposal to the Offices of Communications and Calendar and Special Events must include the following information:  

•  Name of production company 
•  Contact information of primary contact 
•  Copy of the entire final script or storyboard with the relevant portions marked 
•  Location(s) requested 
•  Type of activity to be filmed, videotaped, or photographed 
•  Estimated date(s) and location(s) to be used 
•  Number of people involved in each day’s shooting 
•  Intended use of the images recorded at Trinity College, and the intended use of the finished product 
•  Intention to use Trinity College students, faculty, or staff as extras and/or models 
•  Statement of intent to meet fee, service charge, insurance, and indemnity requirements 
•  List of equipment and vehicles used in connection with the project 
•  Parking requirements 
•  Specific utility requirements 
•  Special effects requirements 
•  Additional required services (e.g., catering, security, alterations) 
•  If requesting the use of the Trinity name, marks, or buildings, the following additional information is needed: 
•  Specific placement of the Trinity name within the production 
•  Relevant portions marked that contain references to the intended use. 
•  A synopsis 
•  If available, information regarding the projected release date and audiences, and exposure of the entire project. 

Once the College has received the formal request proposal, the College will evaluate and approve the request according to the following:  

1. Location(s) and date(s) cannot impede with normal College business and events 
2. Filming cannot conflict with prior commitments on campus or current construction projects  
3. Necessary security, parking, facilities, and other personnel are available  
4. Trinity College Offices of Communications and Marketing, and Calendar and Special Events reserve the right to refuse any request for filming on campus.  

Location fees will be negotiated on a case-by-case basis.  

General Guidelines: A full day is twelve (12) hours; any shoot over twelve hours will be charged additional costs based on hourly rates. Certain locations may have additional site-specific fee requirements. The time covered begins when the first production vehicle arrives and ends when the last one leaves on the day(s) of the shoot. Requests received less than one week prior to filming are subject to additional charges. Arrangements can be made for weekend filming, but additional fees may apply.  

Other fees associated with filming on campus: 

Yes. During the filming, a representative from the Office of Calendar and Special Events or designated college representative must always be present, and the College will charge the production company according to the rates listed above.  

All production companies are required to hire campus safety officers during their stay on campus with a four-hour minimum. The Campus Safety minimum security requirement is one officer for every 50 cast/crew members on campus. Security for special days, such as dressing and strike days, will be discussed as needed. Officers are booked at least 72 hours prior to the start of a shoot. Should the start time change, the production company will still be billed at the time originally established. Activity on city streets may require hiring Hartford Police Department officers.  

All parking arrangements for cast, crew, and production vehicles must be made in advance of shoot days. The production company must advise cast and crew of parking structure height limitation and parking permit procurement. No production vehicles will be allowed to set up on campus before 5:30 a.m. on the day(s) of filming. Where vehicle parking will affect pedestrian traffic, film crews will be expected to set up appropriate signage and safety barriers to alert pedestrians to potential hazards.  

No. All catering must be provided by Trinity College’s foodservice vendor, Chartwells, and is to be billed as a requester expense.  

The use of Trinity College students in any type of filming, videotaping, or still photography for commercial or entertainment purposes must be cleared with the Office of Communications. No students, faculty, staff or visitors may be filmed without their written consent. All arrangements for extras and models, including fees, must be made directly with those involved. At no time will models who are not enrolled at the College be permitted to pose as matriculating Trinity College students.