{"id":789,"date":"2019-12-04T13:54:52","date_gmt":"2019-12-04T13:54:52","guid":{"rendered":"https:\/\/www.trincoll.edu\/dean-of-faculty\/?page_id=789"},"modified":"2025-08-27T18:43:35","modified_gmt":"2025-08-27T18:43:35","slug":"calendar-for-department-chairs-program-directors","status":"publish","type":"page","link":"https:\/\/www.trincoll.edu\/dean-of-faculty\/faculty-development\/resources-and-forms\/calendar-for-department-chairs-program-directors\/","title":{"rendered":"Calendar for Department Chairs and Program Directors"},"content":{"rendered":"<div class=\"div160 columnPrimary-160 columnPrimaryWideWithNav\">\n<div class=\"mainContent-160\">\n<div class=\"bodyCopy-160\">\n<div id=\"ctl00_PlaceHolderMain_PageContent__ControlWrapper_RichHtmlField\" class=\"ms-rtestate-field\" aria-labelledby=\"ctl00_PlaceHolderMain_PageContent_label\">\n<div>\n<div>\n<h3 class=\"ms-rteElement-H3\">July<\/h3>\n<\/div>\n<ul>\n<li>New department chairs\/program directors begin their terms on July 1.<\/li>\n<li>New full-time faculty appointments take effect July 1.<\/li>\n<li>Deadline to submit receipts for reimbursement to Director of Academic Finance &#8211; July 15 for reimbursements\/invoices, July 31 for credit card statements.<\/li>\n<\/ul>\n<h3 class=\"ms-rteElement-H3\">August<\/h3>\n<\/div>\n<ul>\n<li>OHSA safety training by the Environmental Health and Safety Manager (Triumvirate) of new lab science faculty working with hazardous substances (in Biology, Chemistry, Engineering, Environmental Science and Neuroscience).<\/li>\n<li>First-year students receive their fall schedules.<\/li>\n<li><a href=\"https:\/\/forms.trincoll.edu\/dofo\/academic-leave-request-form\/\" target=\"_blank\" rel=\"noopener\">Academic Leave Request Form<\/a> (quadrennial or sabbatical leaves\/Early-Career Leaves\/LOAs) emailed to faculty (requests due September 10).<\/li>\n<li>List of new faculty with titles and departments sent to Trinity Community.<\/li>\n<li>New Faculty Orientation, August 18 and 19.<\/li>\n<li>First Year Convocation and Matriculation Ceremony &#8211; Academic Procession &#8211; August 28, 4:15 p.m.<\/li>\n<li>Deadline for fall requests for Fleischman Funds.<\/li>\n<\/ul>\n<h3 class=\"ms-rteElement-H3\">September<\/h3>\n<ul>\n<li>New chair training.<\/li>\n<li>Academic Leave Request Forms (quadrennial or sabbatical leaves\/Early-Career Leaves\/LOAs) due September 10.<\/li>\n<li>Midcareer Research Award applications due September 10.<\/li>\n<li>Filekeepers and candidates for tenure-track reappointment meet with Dean of the Faculty before October 15.<\/li>\n<li>Deadline for departments and programs to select a senior as current year\u2019s President\u2019s Fellow.<\/li>\n<li>\u201cCourse roll\u201d (copying current academic year courses to next year) takes place.<\/li>\n<li>By September 15, the Dean of Faculty\u2019s Office will notify the department chair\/program director of an upcoming review of non-tenure-track, contract faculty and whether the chair\/director is due to submit a request to renew the position.<\/li>\n<li>Reports of activities due in Dean&#8217;s Office from faculty returning from spring or academic year leaves.<\/li>\n<li>Call for J-Term courses circulated, with deadline the first week of October.<\/li>\n<\/ul>\n<div>\n<h3 class=\"ms-rteElement-H3\">October<\/h3>\n<\/div>\n<ul>\n<li>Deadline to schedule J-Term courses.<\/li>\n<li>Completed files for candidates being considered for promotion to full professor due on October 1.<\/li>\n<li>Departments\/programs that have chairs\/directors whose terms will expire at end of academic year provide recommendations to Associate Deans as to who will serve as new chair\/director.<\/li>\n<li>Scholarly packets of candidates up for tenure and promotion to associate professor sent to outside evaluators by October 1.<\/li>\n<li>Scholarly packets of candidates up for reappointment sent to outside evaluators by October 15.<\/li>\n<li>Evaluation forms for\u00a0chairs\/directors in 3rd or greater year of appointment sent to each member of that department\/program (solicited every two years).<\/li>\n<li>Course planning for next year academic year begins.<\/li>\n<li>Faculty excellence award ceremony.<\/li>\n<\/ul>\n<h3><strong>November<\/strong><\/h3>\n<ul>\n<li><a href=\"https:\/\/www.trincoll.edu\/dean-of-faculty\/wp-content\/uploads\/sites\/52\/2024\/05\/EPC-Call-for-Proposals-2024.pdf\">EPC proposals<\/a> due November 1.<\/li>\n<li>Advising week and Advance Registration for spring semester.<\/li>\n<li>Candidate application deadline for Ann Plato Fellowship (every other year; next search in 2026-2027)<\/li>\n<\/ul>\n<h3><strong>December<\/strong><\/h3>\n<ul>\n<li>Departmental nominations for Ann Plato Fellowship due to EPC.<\/li>\n<li>Mid-year performance reviews of staff.<\/li>\n<\/ul>\n<h3 class=\"ms-rteElement-H3\">January<\/h3>\n<ul>\n<li>Call for summer courses circulated, with deadline the first week of February.<\/li>\n<li>Visiting Faculty Member Review Forms for fall only faculty due in Dean&#8217;s Office (once fall course feedback forms are available).<\/li>\n<li>Deadline for spring requests for Fleischman Funds.<\/li>\n<\/ul>\n<h3 class=\"ms-rteElement-H3\">February<\/h3>\n<ul>\n<li>Schedules for next academic year finalized in the Course Management Console.<\/li>\n<li>Deadline to schedule summer courses.<\/li>\n<li>Deadline for new course proposals for fall courses.<\/li>\n<li>Completed files (including scholarly and teaching materials) for candidates being considered for tenure and promotion to associate professors\/tenure due February 1.<\/li>\n<li>Completed files for non-tenure-track, contract reappointments due by February 1.<\/li>\n<li>Completed files for tenure-track reappointments due February 10.<\/li>\n<li>Reports of activities due in Dean&#8217;s Office from faculty returning from fall leaves.<\/li>\n<li>Deadline for nominations\/applications for Dana Research Professorships (1 full, 2 associate) due to Dean\u2019s Office (every other year; next due in 2027).<\/li>\n<\/ul>\n<div>\n<h3 class=\"ms-rteElement-H3\">March<\/h3>\n<\/div>\n<ul>\n<li>Deadline for proposed changes to majors and minors to be submitted Curriculum Committee.<\/li>\n<li>Next year\u2019s course schedule visible to students via the portal.<\/li>\n<li>Completed files for non-tenure-track promotion reviews due by March 1.<\/li>\n<li>Evaluation forms for chairs\/directors in 1st year of appointment sent to each member of that department\/program.<\/li>\n<li>Major declaration deadline for sophomores.<\/li>\n<\/ul>\n<div>\n<h3 class=\"ms-rteElement-H3\">April<\/h3>\n<\/div>\n<ul>\n<li>Advising Week and Advance Registration for fall semester.<\/li>\n<li>Filekeepers and candidates for promotion to associate and full professor meet with Dean of the Faculty by April 15.<\/li>\n<\/ul>\n<div>\n<h3 class=\"ms-rteElement-H3\">May<\/h3>\n<\/div>\n<ul>\n<li>Nominations for faculty excellence awards due.<\/li>\n<li>Bulletin updates due.<\/li>\n<li>Honors Day Ceremony &#8211; Academic Procession (May 1, 3:30 p.m.).<\/li>\n<li>Scholarly packets of candidates up for promotion to full professor sent to outside evaluators by May 15.<\/li>\n<li>Commencement &#8211; Academic Procession (May 17, 11:00 a.m.).<\/li>\n<li>Staff performance reviews due.<\/li>\n<\/ul>\n<div>\n<h3 class=\"ms-rteElement-H3\">June<\/h3>\n<\/div>\n<ul>\n<li>Deadline to submit receipts for reimbursement of FYSM expenses to First-Year Program.<\/li>\n<li>Visiting Faculty Member Review Forms due in Dean&#8217;s Office (once spring course feedback forms are available).<\/li>\n<li>Registration of first-year students by Registrar\u2019s Office begins.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"div160 tcWebPartZone\"><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>July New department chairs\/program directors begin their terms on July 1. New full-time faculty appointments take effect July 1. Deadline to submit receipts for reimbursement to Director of Academic Finance &#8211; July 15 for reimbursements\/invoices, July 31 for credit card statements. August OHSA safety training by the Environmental Health and Safety Manager (Triumvirate) of new [&hellip;]<\/p>\n","protected":false},"author":132,"featured_media":0,"parent":154,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-789","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.5 (Yoast SEO v25.8) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Calendar for Department Chairs and Program Directors - Dean of the Faculty<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.trincoll.edu\/dean-of-faculty\/faculty-development\/resources-and-forms\/calendar-for-department-chairs-program-directors\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Calendar for Department Chairs and Program Directors\" \/>\n<meta property=\"og:description\" content=\"July New department chairs\/program directors begin their terms on July 1. 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