Due to the evolving nature of this public health crisis, the move-out schedule has been revised to begin on May 22nd.

To help safeguard our community, the college has implemented specified move-out schedules for each floor within the residential buildings. Students will be granted access to their residential building for a set timeframe. We are taking every precaution to observe CDC health and safety guidelines.

Our goals are to:

  • Facilitate a process that enables students to retrieve their belongings in a way that helps safeguard their health and safety, as well as that of individuals remaining on campus.
  • Limit contact between individuals while they are on campus.

Due to the evolving nature of the public health crisis, dates for the move-out process are subject to change. The move-out process is dependent on CDC guidelines, as it relates to public health concerns and guidance pertaining to social distancing. We will continue to monitor this evolving situation and will send updates as needed.

****Move-out schedules for residential buildings are at the bottom of the page.****

Guidelines and Expectations for Move-Out

To help safeguard the health and safety of our campus community, and to support our move-out process as conditions permit, it is critical that everyone follow the guidelines and expectations outlined below.

Guidelines Before Returning to Campus
  • You must complete and submit your move-out plan no later than May 8th.
  • Before coming to campus, please think through the packing plan needed to complete your move-out process.
  • Please do not come to campus if you are currently feeling ill or exhibiting symptoms. This also applies to your selected proxy (Please review the section titled – Options for Students Unable to Return to Campus for more information on alternative ways to retrieve your belongings).
  • If you are coming to campus, you may bring no more than 1 or 2 people to help you move out – they too, must be free of illness.
  • If you are unable to return to campus to retrieve your belongings due to travel distance, restrictions, or other extenuating circumstances, please review the section titled – Options for Students Unable to Return to Campus for more information on alternative ways to retrieve your belongings.
Expectations Once on Campus

To preserve best health practices for social distancing, your student ID card will only provide you access to your residential building for a set period of time on the date specified by you.

  • Arrive on campus with enough time to pack your belongings and leave campus the same day. You will have 2-3 hours from your time of arrival to complete your move-out process. You are not permitted to remain on campus overnight
  • While on campus, practice social distancing as defined by the Center for Disease Control (CDC).
    • Maintain a distance of 6 feet (2 meters) from others. No physical contact with others.
    • Cover coughs and sneezes in your elbow or sleeve, not your hand, to keep germs from spreading.
    • Avoid touching your eyes, nose and mouth. Avoid sharing drinks, food, cigarettes or vaping products.
    • Wash your hands frequently and thoroughly with soap and warm water for at least 20 seconds to avoid spreading any virus to others or use an alcohol-based hand sanitizer.

The Move-Out Process

During the move-out process, facilities staff will be regularly cleaning high-touch surfaces in residential buildings such as railings, building entrances, hallway doorknobs and bathroom counters.

We recognize that you may not have had an opportunity to pack up all your belongings before leaving campus. BEFORE you return to campus, please think through the packing plan needed to complete your move-out process.

****Based on the date and time you select on the move-out plan, you will be granted card access to your residential building for a set timeframe.****

Why must the move-out process be done under controlled conditions?

It is important to understand that the process we are implementing is designed to limit contact between you and other individuals on campus as much as possible.

Out of an abundance of caution and due to the evolving nature of this public health crisis, this process follows CDC guidelines, as it relates to public health concerns and guidance pertaining to social distancing. Some measures include:

  • Limiting student access to only their assigned residential building for a set period of time.
  • Requiring all students to inform the College of their plans to return to retrieve their belongings.
How do I start my move-out process?

Review the move-out dates listed below for your residential building and select the date that works best for you. Please complete and submit your date no later than May 8th.

****If you are a resident in a townhouse, quad, double, or triple, please communicate and coordinate your move-out day and time with your roommates/housemates in order to maintain appropriate social distancing. Dividing the day selected into 2-hour increments is one suggested way to do this.****

We understand some students may not be allowed to travel due to restrictions or other extenuating circumstances. If you are unable to return to campus, please review the section titled: Options for Students Unable to Return to Campus for more information on alternative ways to retrieve your belongings.

If you are in need of financial assistance for travel back to campus, and/or for storage or shipping due to hardship, please complete the Student Emergency and Equity Fund Application.

What should I do when I arrive on campus?

When you arrive on campus, please park in a nearby lot. You will need your student ID card to gain access to your residential building and your room. Bins will be available outside your residential building.

  • You will have 2-3 hours to pack and move your belongings out of your room. Use your time to finalize your move.
  • If you intend on using a bin, please bring sanitizing wipes, as it will not be possible for the staff to clean every bin in between uses. Do not take a bin until you are fully packed, so others may use them when ready.
Do I need to remove all of my belongings out of my room? 

Yes, it is important that students move out all of their belongings in order to prepare buildings for students who will need to stay on campus and to enable the College to prepare for the fall. Please use recycling and trash containers to discard unwanted items.

****Any personal items left in rooms, suites, common rooms, hallways and lounges will be discarded. Please do not leave personal belongings in these areas.****

What should I do to complete my move-out process?
  • Remove all garbage from your room.
  • Close and lock all windows. If you are unable to close your window, please contact us at housing@trincoll.edu.
  • Fully close shades and curtains.
  • Turn off all lights and electronics in your room.
  • Please unplug and clean out all appliances.
  • Close and secure your room door.
  • When you are ready to load your vehicle, please pull up near your residential building.
  • Return the bin to the outside area of your residential building when you are finished.
  • Following your move-out process we will send you the Check-Out Form for completion.
What if I have items in my room that are prohibited by College policy?

If prohibited items surface during the move-out process, amnesty will be provided to students as long as the item(s) are not a significant or egregious violation of college policy. If you are unable to pack up your room and need staff assistance, you will not be held responsible if alcohol, drug paraphernalia, marijuana, or candles are found in your room.

****If you authorize the College to pack your belongings for shipment/storage, please know that prohibited items will not be packed and will be disposed of.****

Options for Students Unable to Return to Campus

We recognize that some students may not be able to travel due to distance, restrictions or other extenuating circumstances. Students have the following options, please select the option that best meets your needs:

There may be circumstances where you:

  • Have difficulty securing a way to store or ship your belongings AND you cannot identify a friend or family member who can assist you with storing or shipping your belongings, please contact us at housing@trincoll.edu. We may be able to assist you with securing storage or shipping.
  • Need some financial assistance for storing or shipping your belongings. Please let us know if that is the case – complete and submit the Student Emergency and Equity Fund Application and contact us at housing@trincoll.edu.
I do not feel safe traveling right now. Can I select a move-out date that is later than my assigned date?

We understand that some of our students may have these concerns. Please consider one of the options above to retrieve your belongings. If these options do not meet your needs, please contact us at housing@trincoll.edu. We will work with you to find an alternative.

I am immunocompromised/a family member I am in close contact with is immunocompromised and we are concerned about moving out while other students are on campus. What can we do?

We understand that some of our students may have these concerns. Please contact us at housing@trincoll.edu so that we can best work with your unique circumstances.

I am unwell and should not be traveling to campus at this time. What do I do? 

Please do not come to campus if you are feeling sick or exhibiting symptoms. Please consider one of the options above to retrieve your belongings. If these options do not meet your needs, please contact us at housing@trincoll.edu. We will work with you to find an alternative.

I cannot afford to return to campus to retrieve my belongings, is financial assistance available?

Yes, there is some financial assistance available. Please complete and submit the Student Emergency and Equity Fund Application and contact us at housing@trincoll.edu.

I am planning to do summer research on campus can I keep my belongings in my room until I return for summer?

The College has suspended in-person summer classes and programming, including in-person research and student employment. Students must make a plan to retrieve their belongings.

I am at home and cannot return to campus. Is there a way to get my belongings? 

As stated perviously, if you are unable to return to campus to retrieve your belongings, you may:

  1. Hire the UPS Store or another entity to pack and store or ship your belongings.
  2. Identify a proxy (friend/family member) to pack and store or ship your belongings

We are coordinating an effort with SGA to help students that are not able to physically return to campus to retrieve their belongings. If you live in the area (within 2-3 hours of campus) and you are interested to help pack belongings of your peers then let us know via housing@trincoll.edu. We will coordinate your assistance while keeping in mind CDC guidelines.

As previously mentioned, there may be circumstances where you:

  • Have difficulty securing a way to store or ship your belongings AND you cannot identify a friend or family member who can assist you with storing or shipping your belongings, please contact us at housing@trincoll.edu. We may be able to assist you with securing storage or shipping.
  • Need some financial assistance for storing or shipping your belongings. Please let us know if that is the case – complete and submit the Student Emergency and Equity Fund Application and contact us at housing@trincoll.edu.

Options for Packing, Storage, Shipping, and Donations

Will any packing materials be provided to help during the move out? 

Yes, the Office of The Bantam Network Residential Learning Community will have a limited number of boxes, tape, and other packing materials. If you are in need of packing materials, please email us at housing@trincoll.edu.

How do I donate things I cannot or do not want to take with me? 

If you would like to donate things you cannot or do not want to take with you, including appliances and electronics, please make sure they are cleaned, organized, clearly labeled for donation, and left in the designated common area in your residential building.

****Please do not leave items in areas that are NOT designated for donated items (for example: hallways, bedrooms, etc.). Items left in non-designated areas and items that are not clean and clearly labeled for donation will be discarded.****

I planned to store my items over the summer, but I am concerned about the cost for the extra months.

Under these extraordinary circumstances, we understand that some students may be facing increased costs for storage and invite them to please complete and submit the Student Emergency and Equity Fund Application to request financial assistance and contact us at housing@trincoll.edu. To help mitigate costs, Trinity will cover the months up through Labor Day, September 7th, 2020.

I am flying home / flew home and cannot / could not take all my belongings with me. What do I do?
  • Explore storing belongings with friends or family/family friends who live nearby and can keep your belongings for you. You also may wish to share a storage unit in the area with peers.
  • Contact the UPS Store at 860-232-2767 or email them at store2591@theupsstore.com. They are located at 1022 Boulevard, West Hartford, CT 06119. The UPS Store can ship or store your items. You also may contact a different moving/packing company, to ask them to ship your belongings to you.
  • You can also contact other storage facilities including: UHaul Moving & Storage at Capitol Ave, UHaul Moving & Storage of West Hartford, and Extra Space Storage.
  • Under extraordinary circumstances if you are unable to secure a way to store or ship your belongings AND you cannot identify a friend or family member who can assist you with storing or shipping your belongings, please contact us at housing@trincoll.edu. We may be able to assist you with securing storage or shipping.
  • If you are in need of some financial assistance to cover the costs for storage or shipping, please complete and submit the Student Emergency and Equity Fund Application to request financial assistance and contact us at housing@trincoll.edu.
I am planning to store or ship my belongings. Can I also store or ship  my electronics/appliances? 

Yes. In order to store or ship your electronics and appliances, please make sure they are cleaned and clearly labeled with your full name. If you OR someone you authorize will be storing or shipping your items, make sure they are cleaned, secured, and clearly labeled with your full name and mailing address. The College is not responsible for lost, stolen or damaged items/property.

I have my own plastic storage containers; can I use those for storage with The UPS Store? 

Yes. Please make sure that they are secured and clearly labeled with your full name.

Who should I contact with questions about moving out? 

For any questions or concerns related to moving out, please contact The Office of the Bantam Network Residential Learning Community at housing@trincoll.edu or by calling (860) 297-2305. The office will be open Monday – Friday from 9:00 am – 3:00 pm.

How can I help my fellow Bantams?
  • Offer to help pack a student’s belongings
  • Offer to store a student’s belongings
  • Offer to deliver a student’s belongings

Leaving Campus

I would travel home, but I do not think I will be able to due to financial concerns. What should I do? 

We understand that for some students, the prospect of flying home on short notice represents a financial constraint. In order to facilitate travel for these students, Trinity has partnered with Liberty Travel Boston to provide students with a way home. If this concern applies to you, please contact housing@trincoll.edu to inquire about travel and you will receive a response as soon as possible.

Will I be reimbursed for room and board? 

Students/families will receive partial refunds or credits toward room and board. Student can contact the Student Accounts Office to determine whether they have received a credit.

I am planning to leave campus. Is there a shuttle to the airport, bus station, or train station? 

No. There will be no shuttle service provided to students leaving campus.

Will my Trinity Health Insurance still cover me during the Remote Learning period? 

Yes. If you have paid for your Trinity Health Insurance you will continue to be covered until the insurance end date of July 31, 2020.

Can I come back to Trinity to visit my friends who remain on campus? 

No. The intention of changing College operations is to limit contact and potential exposure between individuals for public health reasons. The College will let students know when and if they can return to campus to visit.

Can I come back to Trinity to remain on campus for the summer? 

No. In accordance with the suspension of all in-person summer classes and programming, including in-person research and student employment, we cannot accommodate any requests for summer housing for students who are not currently on campus at this time.

****Only students who are currently living on campus will be allowed to stay on campus until circumstances allow for them to return home or make plans to stay with a friend or family member.****

How can I retrieve my campus mail and packages? 

If you have items already delivered to campus and are not returning to campus to collect your belongings, please call the Campus Post Office at 860-297-2560 and ask for Dennis or Tony.

****During the remote learning period, the Post Office will be open only on Monday, Wednesday, and Friday, from 9 am to 1 pm.****

USPS mail can be forwarded directly. All other mail (FedEx, Amazon, etc) will have to be reshipped. You will be able to add funds to your Bantam Bucks and will be asked to provide your most up to date address. Please make sure to redirect all other mail to your relocated address.

What do I do if I am expecting a package to be delivered to my Trinity College address? 

Start by contacting the seller/shipper to see if you can update the delivery address (e.g. Via Amazon). Log in and see if it has shipped yet. If not, update the shipping information there.

If the package has already been shipped:

  • Via FedEx: You will need to contact FedEx with the tracking number to update the address. You can sign up for FedEx Delivery Manager via customer support.
  • Via UPS: Please consult the UPS Package Intercept instructions. You will want to start by contacting the seller before the first delivery attempt. With your tracking number you will be able to update the delivery address.
  • Via U.S. Postal Service (USPS): Please contact the Dennis Llewellyn or Anthony Oates at the Post Office to request that mail gets forwarded to your permanent address.
How do I forward my regular mail through US Postal Service? 

To have mail from the Campus Post Office forwarded, please call the post office at (860) 297-2560 and ask for Dennis or Tony.

  • During the remote learning period, the Post Office will only be open: Monday, Wednesday, and Friday, 9:00 a.m. – 1:00 p.m.
  • USPS mail can be forwarded directly. All other mail (FedEx, Amazon, etc) will have to be reshipped. Students can add funds to their Bantam Bucks and will be asked to provide their most up to date address.
  • If you would like to change your address with the US Post Office (USPS), please visit the USPS Movers Guide.
Shipping Other Materials (non-academic related)

For students who are currently on campus, boxes and packing tape are available in the Office of the Bantam Network Residential Learning Community, located on the 3rd floor of Hamlin Hall. The Office will be open Monday – Friday from 9:00 a.m. – 3:00 p.m.

Approval to Remain on Campus

What if I cannot go home and do not have extended family or friends who can take me in? 

We understand there are some students with exceptional circumstances who are unable to go home. For example, students whose permanent address is in a country classified by the CDC as Warning Level 3 or a student who identifies Trinity as their permanent address. We are asking students to consider all options for places they could go if they cannot go home (e.g. extended family, friends).

I am currently on campus. I cannot go home and do not have extended family or friends who can take me in for the summer? 

We understand there are some students with exceptional circumstances who are unable to go home. For example, students whose permanent address is in a country classified by the CDC as Warning Level 3 or a student who identifies Trinity as their permanent address.

  • If you are a student who is currently living on campus due to the circumstances mentioned above, you can continue to stay on campus until circumstances allow for you to return home or make plans to stay with a friend or family member.
  • If you are a student with circumstances that may necessitate you needing to remain on campus during the entire summer, please contact us at housing@trincoll.edu for assistance.

As students make plans to depart campus, they can let us know if they need assistance with packing materials, travel, or storage by

I indicated a date of departure but my travel plans have changed? 

If your travel plans have changed, please contact us at housing@trincoll.edu to communicate your new travel plans, so that we may adjust your housing access.

If I am approved to remain on campus, are there any restrictions? 

Students who are approved to remain on campus will not be permitted to leave the State of Connecticut until further notice as recommended by Connecticut state government. It is expected that students will observe the expectations placed on them by the Connecticut state government and the College at this unprecedented time.

To best protect the students, staff, and faculty remaining on campus, and in accordance with CDC recommendations and guidelines, all students who are currently residing on-campus should stay in place until circumstances allow for them to return home or make plans to stay with a friend or family member.

****Students who are currently residing on-campus, who then decide to leave campus to stay at an off-campus location, will not be allowed to return to stay on-campus, regardless of whether or not the off-campus location is within the state of Connecticut.****

If I am remaining on campus, what facilities will I have access to? 

To help safeguard the health and safety of our community, access to facilities around campus may be limited with card access only OR may be closed.

  • The Library will have limited accessibility and students will need their ID to enter the building
  • The Trinity Fitness Center, as well as all social spaces (Vernon Social, Bistro, Cave) will remain closed.
  • Mather Hall will provide students with carry-out meals only, currently available for pick-up at the following mealtimes:
    • Brunch – 11:30 a.m. – 1:00 p.m.
    • Dinner – 5:30 p.m. – 7:00 p.m.

Academics

I do not have access to the Internet at home. What should I do about online classes? 

Please submit an IT request and detail what issues you would face with internet access at home.

Are summer programs like classes and research still offered?

As stated above, the College has suspended in-person summer classes and programming, including in-person research and student employment. The College is working to ensure that in-person classes, research, and student employment will be replaced with remote options wherever feasible.

What is the college’s plan for Commencement? 

As stated by President Berger-Sweeney in her email address to students on April 2nd, 2020, Trinity’s 194th Commencement ceremony scheduled for May 17, 2020 has been postponed. Based on your feedback, the College is working to offer you the excitement and customs of a traditional Commencement Weekend in 2021.

In the meantime we hope you join us for two very special online events to celebrate the Class of 2020.

What should I do about my rental textbooks? 

When you are ready to return ALL of your rented textbooks for this semester, PRINT OUT A FREE UPS SHIPPING LABEL to ship your rented books back to the Bookstore. All questions and concerns regarding textbook rentals should be directed to bookstore@trincoll.edu.

Residential Building Move-Out Dates

Please review the move-out dates below for your residential building. Please select the date that works best for you.

Week 1: Friday, May 22nd, 2020 – Thursday, May 28th, 2020

Week 2: Friday, May 29th, 2020 – Thursday, June 4th, 2020

Week 3: Friday, June 5th, 2020 – Thursday, June 11th, 2020

Week 4: Friday, June 12th, 2020 – Thursday, June 18th, 2020

Week 5: Friday, June 19th, 2020 – Thursday, June 25th, 2020

GET IN TOUCH

The Office of the Bantam Network Residential Learning Community 3rd Floor Hamlin Hall
300 Summit Street
Hartford, CT 06106
Monday - Friday, 9:00 a.m. - 3:00 p.m.