Calendar and Special Events

The staff of the Calendar and Special Events department (CSE) is committed to working with Trinity faculty, staff, students, and external organizations and individuals to plan first-rate events and programs on campus. The CSE is also responsible for a President's Convocation, Matriculation, Commencement Weekend, Honors Day, and Mather Art Space.  

The College maintains a centralized scheduling and space system (EMS) for all College facilities. The system assists in avoiding conflicts whenever possible and coordinates the efficient use of College support services and required city and state permits/licenses.

Members of the Trinity community should discuss with the Office of Calendar and Special Events when:
  • Considering possible dates, times, and College space (all indoor and outdoor locations)
  • Hosting a potentially contentious speaker, subject, event, and/or program
  • Hosting a dignitary or honored guest
  • Alcoholic beverages will be served
  • Amplified music or live music will be hired
  • Additional security may be necessary
  • Event or program advertised externally
  • Planning a large internal event, conference, reception, etc.
  • Trinity department or student-recognized organization co-sponsors an event with external organization
  • Trinity department is contacted by an external or individual organization for campus space
  • Hiring an external caterer or vendor
  • Fee will be charged and/or collected at an event or program