The Secretary of the Faculty shall be the Faculty's primary elected officer. Nothing contained herein shall abrogate powers already committed to the Secretary in the Statutes of the College, or alter the duties of any administrative officer. (Passed December 17, 1968)
1: Membership, Election, Tenure
1.1: The Secretary of the Faculty shall serve for a two-year term of office and shall not serve more than two consecutive terms.
1.2: All Faculty who have tenure at the College and who do not hold a concurrent appointment listed under Administration, shall be eligible to become Secretary of the Faculty. (Revised November 13, 2007)
1.3: The Secretary's term of office shall commence on the first day of the semester following his or her election. (Revised November 13, 2007)
1.4: If the Secretary of the Faculty is unable to serve a complete two-year term, a new Secretary shall be elected to fill out the former Secretary's remaining term.
1.5: To aid the Secretary in performing his/her duties, part-time secretarial assistance will be available. (Passed December 17, 1968)
2: Jurisdiction, Obligations, Procedures
2.1: The duties of the Faculty Secretary fall into two broad categories:
2.1.a: Facilitating communications among members of the Faculty, between the Faculty and the administration, and between the Faculty and the Trustees.
2.1.b: Expediting Faculty action on matters of concern to the Faculty, in concert with the Faculty Conference, which the Secretary chairs. (Passed March 17, 1987)
2.1.c: The Faculty Secretary shall ensure, in collaboration with the College Archivist and the Chairs of Faculty Committees, that an archive of important papers necessary to the continuity and good functioning of Faculty Governance be maintained. Both standing and Ad Hoc Committees shall deposit in the Faculty Governance archive their instructions, guidance, records of activity, procedure, policy and interpretation for future Committees. Confidential and personal records will not be housed in the Faculty Governance Archive. All Faculty members with voting privileges shall have access to the Faculty Governance Archive except as otherwise restricted by the Faculty Manual. (Passed April 8, 2003)
2.2: Communications which require Faculty action normally should be channeled through the Secretary.
2.2.a: Communications from members or committees of the Faculty which require Faculty action normally shall be submitted to the Secretary for presentation to the Faculty for action at its next regular meeting. This shall not be construed to include routine committee reports or announcements.
2.2.b: Communications from the administration which require Faculty action normally shall be submitted to the Secretary for presentation to the Faculty for action at its next regular meeting.
2.2.c: All communications from the student body requiring Faculty action shall be submitted to the Secretary who will present these matters at the next regular Faculty meeting for consideration.
2.2.d: All communications from outside agencies which are pertinent to academic matters and/or require Faculty action shall be submitted to the Secretary who will present them to the Faculty for its information or action at its next regular meeting. (Passed December 17, 1968)
2.2.e: As the elected representative of the Faculty and as a member of the President's Committee, the Faculty Secretary shall report to the Faculty once each semester on administrative affairs that he/she deems to be of concern to the Faculty. (Passed March 17, 1987)
3: Agenda
3.1: The Secretary shall provide each member of the Faculty, prior to a Faculty meeting, with an agenda containing the major items to be discussed at the next regular meeting, and a similar agenda for special meetings indicating the topic or topics to which the special meetings will be limited.
3.2: Whenever possible, motions to be introduced for deliberation and action should be submitted to the Secretary in writing for inclusion in the agenda. (Passed December 17, 1968)
4: Official Communication
4.1: All official communications from the Faculty to others shall be made through the Secretary.
4.1.a: The Secretary shall take the minutes of the Faculty meeting.
4.1.b: The Secretary, in cooperation with such committees or advisors that the Faculty shall establish, shall publish and distribute Faculty decisions pertinent to the College community as expeditiously as possible following the Faculty meeting in which the decisions were made.
4.1.c: The Secretary shall present to the Trustees, normally through the Dean of the Faculty, all actions of the Faculty which require Trustee action, and be available to explain and discuss such matters before the Trustees, should the Faculty so request. (Passed December 17, 1968)
4.1.d: The Faculty Secretary shall request the opportunity to meet regularly with the Board to report on and answer questions about Faculty resolutions. The Faculty Secretary shall report on each such meeting at the next stated Faculty meeting. (Passed March 17, 1987)
5: Committee Assignments
5.1: To aid the Secretary in remaining currently aware of all business of the College pertaining to academic matters, the Secretary may attend, as a non-voting member, all elected and all appointed committees and councils that serve the Faculty, except the Committee on Appointments and Promotions.
5.2: The Secretary shall be sent the agendas and the minutes of all meetings of the committees defined in 3.5.1 above.
5.3: The Secretary shall represent the Faculty at academic ceremonies of the College. (Passed December 17, 1968)