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[The following  is an example of the letter a Trinity administrator will send to notify a user of a violation that has been traced back to their specific machine or IP address. It is to be used only as a reference.]

 

 

Sample Letter:

Dear Student,

 

The Computing Center has been notified that you have illegal copies of music files on FastTrack, including, but not limited to:

 

Blur-Song_2.mp3

Blur-Crazy Beat.mp3

 

This is in violation of the Regulations for the Use of Computing, Communications and Video Systems at Trinity College, a copy of which can be found at:

 

 http://www.trincoll.edu/depts/cc/documentation/stuhbk/networkuseguide.html

 

Please delete these files or prove that you have a license to share these files immediately. If I do not receive a reply to this message within 72 hours, I will be forced to shut down your network connection and account indefinitely until the matter is resolved. If you need assistance to complete this request please contact the Student Help Desk at extension 2007 or via email at consultants@trincoll.edu. Continued disregard for the College's regulations may result in further disciplinary action.

 

Please contact me as soon as possible.

 

 

Jason Luis

Manager, Student Computing

Jason.Luis@trincoll.edu

 
 

-----ATTACHMENT-----

From: xxxx@x.com [mailto:xxxx@x.com]

Sent: Monday, April 14, 2003 3:15 AM

To: Trinity_Network_Administrator@trincoll.edu

Subject: Notice of unauthorized activity

Mon, 14 Apr 2003 2:14 +0100

Dear Sir or Madam: 

We believe your service is hosting the following site(s) on its system. The site(s) are providing the following sound file(s) having names that indicate the files contain recordings owned and/or exclusively controlled by EMI Records Limited. 

IP ADDRESS   PROTOCOL               DATE FOUND            FILENAME

157.252.xxx.xxx      FastTrack                2003-04-12 09:27:07          Blur-Song_2.mp3

157.252.xxx.xxx      FastTrack                2003-04-11 10:24:53          Blur-Crazy Beat.mp3

 

All times are denoted in GMT. 

We have a good faith belief that the above-described activity is not authorized by the copyright owner, its agent, or the law. We assert that the information in this notification is accurate, based upon the data available to us. 

We are asking for your immediate assistance in stopping this unauthorized activity. Specifically, we request that you remove the site or delete the infringing sound files or that you disable access to this site or the infringing files being offered via your system. In addition, please inform the site operator of the illegality of his or her conduct and confirm with us, in writing, that this activity has ceased. 

You should understand that this letter constitutes notice to you that this site operator may be liable for the infringing activity occurring on your server. In addition, under the Digital Millennium Copyright Act, if you ignore this notice, you and/or your company may be liable for any resulting infringement. This letter does not constitute a waiver of any right to recover damages incurred by virtue of any such unauthorized activities, and such rights as well as claims for other relief are expressly retained. 

Very truly yours,

NetPD