Computing Center

Setting Up and Using Eudora for Windows v5.x and v6.x

POP Settings

Introduction

Electronic mail, or "e-mail," has become an indispensable tool for intra- and inter-office communication. It allows computers to send messages to people all over the world, as well as Trinity students, faculty and staff. Eudora is an e-mail reader for Windows computers. It is used in reading, storing, and sending e-mail messages over the Internet. These pages provide information on how to set up Eudora, and some basic instructions in its use. Although Trinity does support Eudora, we still recommend the use of Microsoft Outlook both for functionality and ease of maintenance.

E-mail Accounts and Passwords

Both faculty and students should know their electronic mail account, password, and e-mail address. This information is used by Eudora. If you don't already have this info:

Faculty and Administrators as well as Students can get their e-mail account by calling the Help Desk at x2007.

INFORMATION YOU'LL NEED BEFORE YOU BEGIN



E-mail
Username:__________________________________________________

E-mail
Password:__________________________________________________

E-mail
Address:___________________________________________________

Part I: Configuring Eudora

In order to run Eudora, it first needs to be configured. This simply means telling it your name, your email account, and where it's all stored. The directions here will instruct you on how to use the manual configuration tool. The first time you use Eudora, you may see the new account wizard (it looks like this).

If you see this window, hit the cancel button, to proceed to the following instruction. If you don't see this window, similarly proceed to the manual configuration instructions.

Manual Configuration

If you didn't see the new account wizard, or you need to change some settings you've already supplied, then you can use the manual configuration option in the configuration dialog box. Here's how to do that.

The configuration dialog box is found under the Tools menu. Then select the item called Options. You should see the following screen.
Click on the first Item in the scrolling list on the left, "Getting Started". In the field titled Real Name , enter the name you would like others to see on mail from you.
On the next line, type your e-mail address (so that others know where to send e-mail for you). This is almost always in the form of firstname.lastname@trincoll.edu. Thus Jack Kerouac's e-mail address would be Jack.Kerouac@trincoll.edu.
The next line prompts for the incoming mail server (aka IMAP server). This is the computer your mail is stored at when it arrives. The name of this server is imap.trincoll.edu.
This screen asks for your login name (or username). The login name is in the following format: "cmpcntr\username\firstname.lastname". You have been provided with username when you first got your e-mail account activated. It is usually the first letter of your firstname, followed by up to seven letters of your last name. (e.g. Jack Kerouac becomes jkerouac, so he has to enter "cmpcntr\jkerouac\jack.kerouac", but Allen Ginsberg becomes aginsber and he has to enter "cmpcntr\aginsber\allen.ginsberg"). It is important that all usernames and passwords are supplied in lower case. The mail system is case sensitive. Epound is not the same as epound. Some people will also have numbers attached at the end of their username (to distinguish all the jsmiths for example). Also remember to type the domain name cmpcntr/ before your username.
The last line is the name of the outgoing mail server, i.e. the computer that sends your mail out into the world (also known as the SMTP server). This line should read outmail.trincoll.edu.
Now click on the Incoming Mail Icon on the left toolbar. You should get following screen
Make sure that POP is selected for the Server configuration.
Now, change "When I delete a message:" to the "Move it to:" option.
Next, click on the word Trash. A drop down menu should come up, and click on the <Dominant> tab, then click on the <Deleted Items> option. The result should look like this:

Next click on the Sending Mail category to the left. Please change the "Secure Sockets when Sending" option to "Never" as seen below.

At this point, you will have to close Eudora and make one change. Open up the folder where you installed Eudora, this should be C:\Program Files\Qualcomm\Eudora and find the extra stuff folder. Double click the folder to open it.

In there will be a file called esoteric.epi. Select the file, and right click it. A menu will appear with several options, click Copy. Now, move back one folder level to C:\Program Files\Qualcomm\Eudora. Right click in the folder (not on another file) and select the Paste option.

Now open up Eudora again and go to Tools...Options. Now, the last group of options should be Ports. Click on it and change the port number for SMTP to 587.

You can, if you wish, continue to refine some of your Eudora settings using the further configuration instructions below, but this is optional. Eudora is now ready to run.

Further Configuration

Further configuration options are available using the configuration dialog box, found under the Tools menu by selecting the item called Options. There are a number of options that can be changed.

Click on the "checking mail" icon in the scrollbar on the left to see the following screen.

The field labeled "Check for Mail Every" allows you to adjust the time period Eudora waits to check your mail.
Click on the "incoming mail" icon in the scrollbar on the left to see the following screen.

You can setup your Eudora to send deleted messages to the trash bin, or just mark them as deleted.
Next, select the "Attachments" icon.

By clicking on the bar underneath Attachment directory, you can select the location where your email attachments will be downloaded. For more information on attachments, please view the document Reading and Creating Mail Attachments.
Clicking OK will save your settings.

For more information on Eudora preferences see the online Eudora help, or the Eudora Freeware Users Manual which is available from Student Computing Services.

Part II: Eudora Basics

On First Running Eudora

When you first run Eudora, you will get the following pop-up message.

Essentially, you can choose between running a "stripped down" Eudora, running the full version with advertisements, or pay. Most people choose between the first two. All choices allow you to send and receive e-mail. They simply mean the presence or absence of features that some may find useful (such as a spell checker) balanced against cost and/or small advertisements. You can change your mind about this selection at any time. Go to the Help menu and click on Payment and Registration. You'll see the following window.

You can make your selection from here, or prompt for more information.

Opening, Viewing and Deleting Mail

When Eudora launches, a prompt for an e-mail password appears. Once it is entered, Eudora will begin to check for new mail. If new mail exists, a dialog box indicating that new mail has arrived will be displayed. If this occurs, an "Inbox" mailbox window will appear, listing inside it the recently delivered messages. Each message in the "Inbox" mailbox is listed in summary format. A message summary is divided into fields containing the address of the sender, the date the message was sent, and the subject of the message.

A Message may be opened up and read by double clicking on its corresponding message summary in the "Inbox" mailbox. Incoming messages are stored in the "In" box indefinitely, until they are deleted. A message can be deleted by highlighting the message summary and then pressing the Delete key.

Sending a Message

To create a new mail message, select New Message from the Message menu. At this point, a new message window will appear, with the cursor (now in the form of a blinking insertion point) situated at the start of the "To:" field. The cursor can be traversed through these fields by using the "Tab" key or by moving the cursor into a particular field and clicking the mouse button. Write the address of the recipient in the "To:" field. The email address of any student, staff, or faculty member at Trinity is of the form "firstname.lastname@mail.trincoll.edu". In addition to the "To:" field, the new message window also contains a "From:" field which has been automatically been filled in with the return address. The subject line should be filled out as a courtesy, a short line explaining what the message is about should be typed here.

The other fields are optional and do not need to be filled. The "Cc:" and "Bcc:" fields will send copies of the letter to other people. Addresses listed in the "Bcc:" field will not show up to the other recipient while the "Cc:" field will. Attachments will list any files that are attached to the e-mail message. Once the header is complete, type the message to be sent in the large box below the header. When the message is ready to be sent, click the Send button located at the upper right-hand corner of the window.

Responding to a Message

Select Reply under the Message menu to reply to a message. A new message window will open with the "To:" and "From:" header already filled. Selecting Reply to all under the Message menu will send a relpy to every address listed in the "To:" and "Cc:" field.

Attaching Files to Messages

It is possible to send a formatted document or binary file such as a program to someone through e-mail. To attach a file to an e-mail message select Attach File to New Message from the Message menu. A dialog box will prompt you for the name of the file you wish to attach. Navigate to the file's location, select a file and click Ok. The name of the attached file should appear in the "Attachments:" field in the header. The file will be turned into a textual representation of the original file. There are three different modes of encoding to use; Binhex, Mime, and UUEncode. Binhex is a Mac format which should be translatable by anyone with a Mac. Mime is a specialized format that is used by Pine and some other new readers, UUEncode can be difficult to translate and is not supported by all e-mail applications. To select which format to use, click on the small list box that mentions one of the three formats at the top of the message window. A list of the formats will appear, select the desired format. If the recipient of the letter uses Eudora also, the translation will occur automatically so there is no reason to worry about the format. Pick any of the formats and send the letter.

Creating mailboxes

To create a new mailbox, an alternative place to store received mail, go to the Mailbox menu bar and select New. At this point a dialog box will appear. Type the name of the new mailbox and click OK. You can choose to make it a folder which gives you the ability to further organize your mail in a more intricate hierarchy. Once a mailbox has been created, transfer old messages into it. To do this, highlight the mail to be moved, and go to the Transfer menu bar. Scroll down to the desired mailbox. The mail will be automatically transferred from one mailbox to another. To access this mail in the future, go to the Mailbox menu and scroll down to the desired mailbox.

Nicknames

This function allows an abbreviated name to be typed into the "To:" field that represents a person's whole address. To use this function, go to Tools on the menu bar and scroll down to Address Book. Click on New and type in the nickname that you wish to refer the person's email address. After clicking Ok, you will then be able to type the address into the Address(es) area. Notice that you can associate more than one address with a nickname. When composing a new message, type in that nickname and write a message. When the message is sent, the nickname will be translated by the computer and the whole address filled in correctly.

For more information:

You can contact the Help Desk by visiting the desk on B level of the LITC or calling x2100 (faculty and staff) or x2007 (students). You may also visit the official Eudora site.

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Last Modified: 06/27/2006