Computing Center

Setting Up and Using Microsoft Entourage: MAC v. 10.4 - POP Settings

Introduction

Electronic mail, or "e-mail," has become an indispensable tool for intra- and inter-office communication. It allows computers to send messages to people all over the world, as well as Trinity students, faculty and staff. Entourage is used in reading, storing, and sending e-mail messages over the Internet and it is designed for Macintosh users. These pages provide information on how to set up Entourage for your use.

E-mail Accounts and Passwords

Both faculty and staff should know their NT account, password, and e-mail address. If you don't already have this info please call the 2100 Help Desk.

INFORMATION YOU'LL NEED BEFORE YOU BEGIN 



E-mail
Username:__________________________________________________

E-mail
Password:__________________________________________________

E-mail
Address:___________________________________________________

 

Part I: Configuring Entourage

Before you can get your Trinity email using Entourage you must configure it properly with your personal information. The following steps should demonstrate how to setup the program for basic email use.

When you open the Entourage you should be able to find Tools in the main menu on the top of the program. Under the Tools menu select Accounts. Following window will open for you. If you have used Entourage before to receive some other email, you might see email accounts listed in this window, but if you never used i the list will be empty.

Click on the New button  and additional window will open enabling you to start configuring you new email account.


 

Trinity uses POP servers to provide email service, therefore in the New Account window for Account type select POP. Click OK button.

At this point the Entourage has created new email account for you and now you just have to put your information and information about the server in order to start receiving your email. After you clicked OK in the previous step the following window will open for you.

 

  1. First enter the Account name. This really does not matter. The account name can be anything that will remind you that this is account for Trinity email.

  2. You should check the box "Include this account in my Send & Receive All schedule". By checking this box you will make sure that whenever you click Send and Receive the Entourage will make sure to check you Trinity email account.

  3. Under Personal information section you should enter following. In the field titled Name , enter the name you would like others to see on mail from you.

  4. On the next line, type your e-mail address (so that others know where to send e-mail for you). This is almost always in the form of firstname.lastname@trincoll.edu (or firstname.lastname@mail.trincoll.edu - it doesn't matter). Thus Jack Kerouac's e-mail address would be John.Kerouac@trincoll.edu.

  5. Now you have to fill out Receiving mail information. First item is for your Account ID (or username). The login name is in the following format: "cmpcntr\username\firstname.lastname". You have been provided with username when you first got your e-mail account activated. It is usually the first letter of your firstname, followed by up to seven letters of your last name. (e.g. Jack Kerouac becomes jkerouac, so he has to enter "cmpcntr\jkerouac\jack.kerouac", but Allen Ginsberg becomes aginsber and he has to enter "cmpcntr\aginsber\allen.ginsberg"). It is important that all usernames be supplied in lower case. These (as well as passwords) are case sensitive: Epound is not the same as epound. Some people will also have numbers attached at the end of their username (to distinguish all the jsmiths for example).  Also remember to type the domain name cmpcntr\ before your username and \firstname.lastname after it.

  6. The next line prompts for the POP server. This is the computer your mail is stored at when it arrives. The name of this server is pop.trincoll.edu.

  7. Next line provides you with the field for the Password. You can enter your password and save it on your computer or you can leave it blank and type the password every time you open Entourage to check you mail.

  8. Now enter the Sending mail information. Actually you only need to enter the name of the outgoing mail server, i.e. the computer that sends your mail out into the world (also known as the SMTP server). This line should read asmtp.trincoll.edu.

  9. Next, click on the advanced sending options button.  It brings up the following window.  Check the box that says Override default SMTP port and set the port to 587, as shown below.  Check the box that says SMTP server requires authentication and choose the "Use same setting as receiving mail server" option.  Press the small box in the upper left hand corner to close the window.



 

After you have entered all this information click OK.

If you wish, you may refine some of your Entourage settings, but this is optional.

 

For more information:

You can contact the Help Desk by visiting the desk on B level of the LITC or calling x2100 (faculty and staff) or x2007 (students).

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Last Modified: 10/01/2007