Setting Up and Using
Microsoft Entourage:
Office 2008/2004
Electronic mail, or "e-mail," has
become an indispensable tool for intra- and inter-office
communication. It allows computers to send messages to people all
over the world, as well as Trinity students, faculty and staff.
Entourage is used in reading, storing, and
sending e-mail messages over the Internet and it
is designed for Macintosh users. These pages provide
information on how to set up
Entourage for your use.
Part I: Configuring
Entourage
When you open
the Entourage you should be able to find Tools in the main
menu on the top of the program. Under the Tools menu select
Accounts. Following window will open for you. If you have
used Entourage before to receive some other email, you might see
email accounts listed in this window, but if you never used it the
list will be empty.
Click on the
New button and additional window will open enabling you to
start configuring you new email account. Trinity uses IMAP servers
to provide email service, therefore in the New Account window
for Account type select IMAP. Click OK button.
At this point
the Entourage has created new email account for you and now you just
have to put your information and information about the server in
order to start receiving your email. After you clicked OK in the
previous step the following window will open for you.
-
First enter the Account name. This
really does not matter. The account name can be anything that
will remind you that this is account for Trinity email.
-
You should check the box "Include this
account in my Send & Receive All schedule". By checking this box
you will make sure that whenever you click Send and Receive the
Entourage will make sure to check you Trinity email account.
-
Under Personal information section you
should enter following. In the field titled Name ,
enter the name you would like others to see on mail from you.
-
On the next line,
type your e-mail address (so that others know where to
send e-mail for you). This is almost always in the form of
firstname.lastname@trincoll.edu. Alumni should use
firstname.lastname.graduationyear@trincoll.edu.
Thus Hiro Protagonist's e-mail address
would be Hiro.Protagonist@trincoll.edu.
-
Now you have to fill out Receiving mail
information. First item is for your
Account ID (or username).
The login name is in the following format: "username@trincoll.edu". You have been provided
with username when you first got your e-mail account
activated. It is usually the first letter of your firstname,
followed by up to seven letters of your last name. (e.g.
Hiro Protagonist become hprotago, so he has to enter "hprotago@trincoll.edu", but
Henry Case becomes
hcase
and he has to enter "hcase@trincoll.edu").
Some people will also have numbers
attached at the end of their username (to distinguish all the
"rdeckard"s for example).
-
The next line
prompts for the IMAP server.
This is the computer your mail is stored at when it arrives.
The name
of this server is imap.trincoll.edu.
-
Next line provides you with the field for the
Password. You can enter your password and save it on your
computer or you can leave it blank and type the password every
time you open Entourage to check you mail.
-
Now enter the Sending mail
information. Actually you only need to enter the name of
the outgoing mail server, i.e. the computer that sends
your mail out into the world (also known as the SMTP server).
This line should read asmtp.trincoll.edu.
-
Next, click on the advanced sending options button.
It brings up the following window. Check the box that says
Override default SMTP port and set the port to 587, as shown
below. Check the box that says SMTP server requires
authentication and choose the "Use same setting as
receiving mail server" option. Press the small box in the
upper left hand corner to close the window.
After you have entered all this information click OK.
For
more information:
You can contact the Help Desk by visiting the
desk on B level of the LITC or calling x2100 (faculty and staff) or
x2007 (students).
Return to Help Guides
Index
Last Modified:
08/21/2009
