Setting Up and Using Mail: MAC v.X - Exchange Settings

Introduction

Electronic mail, or "e-mail," has become an indispensable tool for intra- and inter-office communication. It allows computers to send messages to people all over the world, as well as Trinity students, faculty and staff. Mail is used in reading, storing, and sending e-mail messages over the Internet and it is designed for Macintosh users. This program comes with MAC OS v.X. These pages provide information on how to set up Mail for your use.

E-mail Accounts and Passwords

Both faculty and staff should know their NT account, password, and e-mail address. If you don't already have this info please call the 2100 Help Desk.

INFORMATION YOU'LL NEED BEFORE YOU BEGIN

E-mail
Username:__________________________________________________

E-mail
Password:__________________________________________________

E-mail
Address:___________________________________________________

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Part I: Configuring Mail

Before you can get your Trinity email using Mail you need to set up this program such that it knows who you are and where from it should get you email. Following steps should demonstrate how to setup the program for basic email use.

If you are using Mail for the first time, you will see the following screen. Enter the information as shown below. Mail wouldn't let you get by without typing anything here. If have been using mail and just want to change its settings, ship to the next screen/step.

Mail is then going to ask you whether you want to import mailboxes from other email programs like Outlook Express and Eudora. If you have been using other programs and now switching to Mail, then this would be a good idea. However, you can always choose to do this later.

Then click on the Mail menu and select Preferences.

Once you click on Preferences, you should see the following screen. If not, please select Accounts. Since Mail forced you to enter something at the beginning, there should already be one account as shown. If everything was typed correctly at the entry screen "Welcome to Mail", then your Account information should look like this. For those who has been using Mail, either change your current settings to the following or setup a second account with these settings.

1. First Item on this window is Account Type. Trinity uses IMAP servers to provide email service. This was selected when you chose the type of account in the first setup screen.

2. Then enter the Description. This really does not matter. The description can be anything that will remind you that this is account for Trinity email.

3. On the next line, type your e-mail address (so that others know where to send e-mail for you). This is almost always in the form of firstname.lastname@trincoll.edu (or firstname.lastname@mail.trincoll.edu - it doesn't matter). Thus Jack Kerouac's e-mail address would be Jack.Kerouac@trincoll.edu.

4. In the field titled Full Name , enter the name you would like others to see on mail from you.

5. The next line prompts for the Incoming Mail Server. This is the computer your mail is stored at when it arrives. The name of this server is webmail.trincoll.edu.

6. Next item is for your User Name. The login name is in the following format: "cmpcntr\username\firstname.lastname". You have been provided with username when you first got your e-mail account activated. It is usually the first letter of your firstname, followed by up to seven letters of your last name. (e.g. Jack Kerouac becomes jkerouac, so he has to enter "cmpcntr\jkerouac\jack.kerouac", but Allen Ginsberg becomes aginsber and he has to enter "cmpcntr\aginsber\allen.ginsberg"). It is important that all usernames and passwords are supplied in lower case. The mail system is case sensitive. Epound is not the same as epound. Some people will also have numbers attached at the end of their username (to distinguish all the jsmiths for example).  Also remember to type the domain name cmpcntr\ before your username and \firstname.lastname after it.

7. Outgoing Mail Server is already set as the one you typed in the first setup screen.

8. Outlook Web Access Server should be set to webmail.trincoll.edu

When you are done with these settings, you should click on the "Server Settings" button under Outgoing Mail Server. The following menu will pop up.

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For Outgoing Mail Server enter following: outmail.trincoll.edu. Be sure to choose the password method of authentication and enter your username in the username field.  You can enter your password now, or enter it manually each time you send mail. Also, Trinity uses authenticated SMTP on port 587 so please make sure that for server port you enter 587.  After you have entered all this information click OK.

And that's it. You're done. Easy, eh? You can, if you wish, continue to refine some of your Mail settings using the Other Mail Configuration instructions below, but you don't have to.

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Part 2: Other Mail Configuration

In order to access the configuration settings for the Trinity email account you need to click on the Preferences item under the Mail menu. The window will open listing all the existing accounts, select the Trinity Mail account and click on the Edit button.

The Account window will open. For the settings on the Account Information tab refer to above instruction. If you click on the Special Mailboxes tab the window should look as following. These options are very much self explanatory and they refer to autoimmunization of the Mail program. Basically here you can tell to the program how to manage you emails, where to store then and how to delete them.

If you click on the Advanced tab, you should get the following options. The upper part of the window contains configurations about the account. You can disable the account or tell it what to download for online viewing. The bottom part of the window should stay as default. Make sure that the IMAP Path Prefix is blank.

For more information:

You can contact the Help Desk by visiting the desk on B level of the LITC, or calling x2100 (faculty and staff) or x2007 (students).

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Last Modified: 06/27/2006