Computing Center

Setting Up and Using Eudora for the Macintosh v6.x
POP Settings

Introduction

Electronic mail, or "e-mail," has become an indispensable tool for intra- and inter-office communication. It allows computers to send messages to people all over the world, as well as Trinity students, faculty and staff. Eudora is an e-mail reader for Macintosh computers. It is used in reading, storing, and sending e-mail messages over the Internet.  These pages provide information on how to set up Eudora, and some basic instructions in its use.

E-mail Accounts and Passwords

Both faculty and students should know their electronic mail account, password, and e-mail address. This information is used by Eudora. If you don't already have this info:

  • Faculty can get their e-mail account by calling the Faculty and Staff help desk Level B, LITC.
  • Administrators needing this information should contact the Faculty and Staff help desk Level B, LITC.
  • Students can see the Consultants on level B of the LITC to obtain their e-mail account.

INFORMATION YOU'LL NEED BEFORE YOU BEGIN

 



E-mail
Username:__________________________________________________

E-mail
Password:__________________________________________________

E-mail
Address:___________________________________________________

Part I: Configuring Eudora

In order to run Eudora, it first needs to be configured. This simply means telling it your name, your email account, and where it's all stored. The first time you use Eudora, you should see the following window.

  1. The configuration dialog box is found under the Eudora menu. Then select the item called Preferences. You should see the following screen.

        

  1. Click on the first Item in the scrolling list on the left, "Getting Started". The first line asks for your Username. The login name is in the following format: "cmpcntr\username\firstname.lastname". You have been provided with username when you first got your e-mail account activated. It is usually the first letter of your firstname, followed by up to seven letters of your last name. (e.g. Jack Kerouac becomes jkerouac, so he has to enter "cmpcntr\jkerouac\jack.kerouac", but Allen Ginsberg becomes aginsber and he has to enter "cmpcntr\aginsber\allen.ginsberg"). It is important that all usernames and passwords are supplied in lower case. The mail system is case sensitive. Epound is not the same as epound. Some people will also have numbers attached at the end of their username (to distinguish all the jsmiths for example).  Also remember to type the domain name cmpcntr\ before your username and \firstname.lastname after it.

  2. The next line prompts for the Mail Host (aka incoming mail server or IMAP server). This is the computer your mail is stored at when it arrives. The name of this server is pop.trincoll.edu.

  3. For the Mail Protocol, choose POP.

 

You have to make sure that the for the Mail Protocol the POP is selected. Also check if the username field and Mail Host are correct, if not go back to previous step for proper configuration. Leave all other configurations as default.

  1. Now click on "Sending Mail" icon.

        


Just make sure that your Return Address and SMTP Server fields are correct. If they are not go back to first step for proper configuration. Also it is important to check the Allow authorization checkbox.

At this point, you will have to close Eudora and make some changes to be able and send mail properly.

To enable these advanced features in Eudora for Mac OSX do the following:

1) Quit Eudora if it is running.

2) Locate the Eudora Application Folder (usually found in "Applications").

3) Highlight the Eudora application icon, click the File menu and choose Get Info.

4) In the resulting Eudora Info window, click the arrow to the left of the category "Plug-ins". Make sure "Esoteric Settings 6.0" in the drop-down list is checked.

 

5)  Close the Eudora Info window.

6) Now launch Eudora and select the "Ports and Protocols" category in the left hand column. In the SMTP port field please enter the number 587 as seen below. Leave the other numbers as they are.

 

To enable these features in Eudora for Mac OS9 please do the following:

1) Quit Eudora if it is running.

2) Locate the Eudora Application Folder (usually found in "Applications (Mac OS 9)".

3) Copy "Esoteric Settings" from the Extra Plugins folder to the Eudora Stuff folder.

4) Now launch Eudora and select the "Ports" category in the left hand column. In the SMTP port field please enter the number 587.

 

 Eudora is now ready to run.

For more information on Eudora preferences see the online Eudora help, or the Eudora Freeware Users Manual which is available from Student Computing Services.

Part II: Eudora Basics

Opening, Viewing and Deleting Mail

When Eudora launches, a prompt for an e-mail password appears. Once it is entered, Eudora will begin to check for new mail. If new mail exists, a dialog box indicating that new mail has arrived will be displayed. If this occurs, an "In" mailbox window will appear, listing inside it the recently delivered messages. Each message in the "In" mailbox is listed in summary format. A message summary is divided into fields containing the address of the sender, the date the message was sent, and the subject of the message.

A Message may be opened up and read by double clicking on its corresponding message summary in the "In" mailbox. Incoming messages are stored in the "In" box indefinitely, until they are deleted. A message can be deleted by highlighting the message summary and then pressing the Delete key.

Sending a Message

To create a new mail message, select New Message from the Message menu. At this point, a new message window will appear, with the cursor (now in the form of a blinking insertion point) situated at the start of the "To:" field. The cursor can be traversed through these fields by using the "Tab" key or by moving the cursor into a particular field and clicking the mouse button. Write the address of the recipient in the "To:" field. The email address of any student, staff, or faculty member at Trinity is of the form "firstname.lastname@mail.trincoll.edu". In addition to the "To:" field, the new message window also contains a "From:" field which has been automatically been filled in with the return address. The subject line should be filled out as a courtesy, a short line explaining what the message is about should be typed here.

The other fields are optional and do not need to be filled. The "Cc:" and "Bcc:" fields will send copies of the letter to other people. Addresses listed in the "Bcc:" field will not show up to the other recipient while the "Cc:" field will. Attachments will list any files that are attached to the e-mail message. Once the header is complete, type the message to be sent in the large box below the header. When the message is ready to be sent, click the Send button located at the upper right-hand corner of the window.

Responding to a Message

Select Reply under the Message menu to reply to a message. A new message window will open with the "To:" and "From:" header already filled. Selecting Reply to all under the Message menu will send a relpy to every address listed in the "To:" and "Cc:" field.

Attaching Files to Messages

It is possible to send a formatted document or binary file such as a program to someone through e-mail. To attach a file to an e-mail message select Attach File to New Message from the Message menu. A dialog box will prompt you for the name of the file you wish to attach.  Navigate to the file's location, select a file and click Ok. The name of the attached file should appear in the "Attachments:" field in the header. The file will be turned into a textual representation of the original file. There are three different modes of encoding to use; Binhex, Mime, and UUEncode. Binhex is a Mac format which should be translatable by anyone with a Mac. Mime is a specialized format that is used by Pine and some other new readers, UUEncode can be difficult to translate and is not supported by all e-mail applications. To select which format to use, click on the small list box that mentions one of the three formats at the top of the message window. A list of the formats will appear, select the desired format. If the recipient of the letter uses Eudora also, the translation will occur automatically so there is no reason to worry about the format. Pick any of the formats and send the letter.

Creating mailboxes

To create a new mailbox, an alternative place to store received mail, go to the Mailbox menu bar and select New. At this point a dialog box will appear.   Type the name of the new mailbox and click OK. You can choose to make it a folder which gives you the ability to further organize your mail in a more intricate hierarchy.   Once a mailbox has been created, transfer old messages into it. To do this, highlight the mail to be moved, and go to the Transfer menu bar. Scroll down to the desired mailbox. The mail will be automatically transferred from one mailbox to another. To access this mail in the future, go to the Mailbox menu and scroll down to the desired mailbox.

For more information:

You can contact the Help Desk by visiting the desk on B level of the LITC or calling x2100 (faculty and staff) or x2007 (students). You may also visit the official Eudora site.

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Last Modified: 10/12/2007