Event
Services
Advance
notice is required for events scheduled in venues such as the
Washington Room and the Vernon Social Center, and events
necessitating a technician. Note that scheduling service with the
Audio Visual Department does not imply that a room has been
reserved. A venue must be booked with the Calendar Office (x2015)
and/or Student Services, then the sponsor must contact the Audio
Visual Department. See our Requesting
Services page for an outline of the information we need from
event sponsors. Consultation on audio visual needs for
special events and conferences is available, with at least three
weeks advance notice suggested for such large-scale events. It is
the sponsor's responsibility to acquire all performance riders,
stage plots and scheduling information. Certain events may require
the use of commercial vendors, which the Audio Visual Department
can contact for, or refer an organization to, if necessary.
An account number or payment arrangements are necessary for
booking audio visual services. The Fees
page provides further information on Audio Visual Department
charges.
Small events can also be labor and equipment intensive. Sponsors
should communicate with presenters, lecturers and performers at an
early date to determine the level of support they will require.
Advance
planning helps secure a successful event. Ask questions regarding
the Audio Visual Department's support capabilities well in
advance. Please contact the
department for more information.
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