Please do not leave the gathering of the documents indicated below until the last minute! Some of them will most likely require parent involvement, some require notarization, you need to have official passport photos taken, etc. The process will be stress-free if you begin early but very stressful if you wait until the week of the deadline. For Fall 2014 group visa students, all materials indicated here must be received by Friday, April 25th.
If you are the citizen of a country other than the United States, you will need to contact the
Italian consulate in your home country to check on visa requirements.
You may also call any one of the U.S. consulates (you may want to start
with the New York consulate) for information on reaching the consulate
in your home country. If you are not a permanent U.S. resident, it is
especially critical that you begin working on your visa early.
Normally, students who are citizens of a country within the European
Union will not need visa materials.
Follow these steps in order to compile your visa application:
All documents must be provided in
original and one photocopy EXCEPT the visa application itself, which
only needs to be provided in original.
- Download the sample visa application that we have compiled. It includes all required documents, in the order in which they will need to be in for the consulate. To the extent possible, please gather them all together, put them in this order, and then bring them/send them to the Office of Study Away. It's fine if some things (bank letter, passport photos, etc) come to us separately. We will put them where they belong in the application:
- Trinity students, download this sample application.
- Non-Trinity students, download this sample application.
- Download the LONG TERM visa application from the New York Consulate's web site (NOT the Schengen short term application).
Complete the application and sign it in the presence of a notary. For Trinity students, there is a notary in the Office of Study Away. Non-Trinity students, you will need to find one on your campus or at a bank nearby. Note that there is one other item farther down on this list (student ID) which needs to be notarized, so you can have the visa application and student ID notarized at the same time.
- Have EIGHT official passport photos taken
(these must be official passport photos and not photos taken yourself or
taken for any other purpose). Affix one of the eight to the appropriate
place on your visa application (it's fine to staple it as long as the
staple does not cover any part of your face). Send the other seven
photos to the Office of Study Away at Trinity College, 300 Summit
Street, Hartford, CT. These will be used to obtain your residency
permit, which is a separate process from the visa application. Trinity students can have passport photos taken at the Office of Study Away during drop-in hours, which can be found listed to the right of the login fields on our appointment system landing page at http://mywco.com/studyaway. You may wish to make an appointment with Melissa Scully, our notary, during passport photo drop in hours so that you can have things notarized and have the photos taken at the same time.
- Make sure your passport will be valid for at least six months after the end of the program. You will need to turn your passport in to the Office of Study Away along with your visa application; we will give it to the consulate with your application. Remember that they will not guarantee that your passport will be returned any sooner than three days prior to the program start date. If you are going to be traveling internationally and need your passport any sooner than that, click here and follow instructions to get your visa on your own.
- Make a photocopy of the photo/info page of your passport and include this in the appropriate place within your application materials.
- Have your student ID photocopied, stamped, and signed by a notary. Again, for Trinity students there is a notary in the Office of Study Away. Her name is Melissa Scully, and we recommend making an appointment with her by going to http://mywco.com/studyaway and having both your visa application and student ID notarized at that time.
- For non-U. S. citizens: Have your Alien Registration Card, or F1 Visa, and updated I-20 copied and notarized as well.
- Obtain an enrollment verification letter from your college/university. Trinity students do not have to do anything -- the letter will be provided by the OSA and put into your application for you. For non-Trinity students, please click below to see an example of this letter. The letter should include your student status; registration for
following semester, anticipated graduation date, major and current
student ID number. This document is usually issued by the Registrar’s
office, bearing the university seal.
Click here for a sample letter: Registrar Letter for Trinity Students.doc.
If you are self-supporting (that is, if you do not have a parent/guardian who is going to complete the form), then you
need to prepare and sign the Affidavit of Support yourself (in the presence of a notary) and have your
bank substantiate your financial stability (see the bank letter requirement below).
- Obtain a bank letter (on bank letterhead, signed by a bank official) indicating an account in your name with $5000 or more in it, or a joint account between you and a parent holding the same sum, and make one copy of it. Your name MUST be associated with the account, it has to be on bank letterhead and signed by a bank official, and it must indicate an account with in excess of $5000 in it. Bank statements will not be accepted. The letter, along with all other application documents, must be dated within the 90 day window prior to departure. Click here for a sample letter: BankstatementParents.pdf.
This requirement often raises questions or objections
from our participants and their parents. We do not have more specific
information on this requirement, nor do we have the authority to waive
this (or any other) requirement set by the Italian consulates. Without
this letter, a visa to participate in the program may not be granted.
If you are a recipient of
financial aid and cannot produce a bank letter indicating an account
with in excess of $5000 in it, you can request that your home college’s
Financial Aid Office prepare a statement of your financial aid award
for your term of study with in Rome. The statement should be notarized
and then included by you with your visa application as a supplement to
the Affidavit of Support your parent or guardian provides (or that you
yourself if you are self-supporting). A financial aid letter should be provided in lieu of the bank letter only if it is impossible to get the bank letter. The financial aid letter is NOT guaranteed to be accepted as a replacement.
You will also need the following documents to complete your application.
These will be produced by the Office of Study Away -- they will NOT be sent or given to you. We will add them to your application before bringing it to the consulate.
• A letter of acceptance to the Rome program
Trinity College providing for the Study Abroad Program, confirming
enrollment status currently, and including your expected graduation
year. We will provide an original for you to photocopy. Click here to see what this letter will look like.