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Calendar and Special Events Office
Reserving Campus Space

It is strongly recommended the event sponsor contacts the Calendar and Special Events Office and/or the room scheduler at least four weeks prior to the event and program.  Please be ready to provide the following information: event title, date, time, estimated attendance, desired venue, the kind of event (lecture, dinner, seminar, meeting, or conference) and campus support services (Campus Safety, Chartwells, Facilities, and Media Technology Services) needs.  A departmental account number must be given at the time of the reservation.

 

The following spaces are reserved through the Calendar and Special Events Office:

  • Academic Classrooms
    Once the academic classroom schedule is determined by the Registrar's Office in early September and January, the Calendar and Special Events Office is responsible for reserving classroom space (day and evening) during weekends, vacation, and summer and the Life Science and McCook Auditoriums after 4:00 p.m. when classes are in session.

    The Registrar's Office is responsible reserving all classroom space (day and evening) when classes are in session during the academic year and for the summer graduate and undergraduate courses.  Please contact Kate McGlew at 860-297-2116.

  • Gallows Hill

  • Hamlin Hall and Faculty Club

  • Mather Hall
    Rittenberg Lounge, Alumni Lounge, Wean Terraces Rooms A-C, Washington Room, and Artspace

    Please note the Office of Campus Life manages the following spaces:     Bishop's Lounge, Corner Pocket Cafe, Underground Cafe, and Main and Lower Level Lobbies
      
  • Outdoor Space
    Long Walk, Life Sciences, and Mather Quadrangles
     
  • Smith House
    Mason Room, Cuppia Room, Ware Room, Painter Room, English Room, Reese Room, Front Lawn, and 5 overnight guest rooms

  • Trinity Commons
    Conference Rooms 142, 144, 272, 274, and 280

  • Vernon Social Center

Please note: All campus support services (Campus Safety, Chartwells, Facilities, Media Technology Services) requests must be coordinated through the Office of Calendar and Special Events. 

 

Other Campus Spaces
Please contact the room scheduler directly.  Upon confirmation of space availability, please contact the Calendar and Special Events Office to request campus support services.

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