Summer Housing

ELIGIBILITY

To be eligible for Summer Housing, one of the following must apply:

      ·         Enrolled as a summer term student

      ·         Participating in a special summer research program at Trinity College

      ·         Working as an undergraduate summer term employee at Trinity College

Other Trinity College undergraduates will be considered after those listed above. Otherwise, Summer Housing reservations are accepted on a first-come, first-served basis. Space is limited; once the summer buildings are full, no other buildings will be opened for summer use.   

 May 2016 graduates will only be considered for Summer Housing on a space available basis. 

Please read the following information very carefully before applying:

DEADLINE & APPLICATION INFORMATION

All Summer Housing applications are due by Friday, April 22, 2016.  Applications after this date may or may not be considered.  Late applicants who are accepted into Summer Housing will incur a $100 late fee. This amount will be charged to your student account. 

If you wish to withdraw your application, you must notify the Summer Housing Coordinator via email prior to April 22, 2016. Individuals who withdraw applications after this time will incur a $100 late withdrawal fee. 

Any Summer Residents who vacate their Summer Housing earlier than anticipated must contact the Summer Housing Coordinator via email. A $100 fee may apply to residents who request a refund.   

Please read the Summer Housing Application carefully and fill out ALL sections. Assignments are made in the order in which they are received. Room assignment notifications will be emailed to your Trinity College account when your room is ready for occupancy. Every attempt will be made to accommodate any preferences that you make. However, room assignments are completed on a first-come, first-serve basis. 

Access will be programmed into your Summer Housing assignment only for the dates that you have indicated on your Summer Housing application. 

Summer Residents are expected to be familiar with, and abide by, the Residential Guidelines and Student Handbook’s policies and procedures. 

Summer Residents will be held responsible for the condition of their rooms at the time of checkout. Summer Residents are expected to leave their rooms clean and free of personal items and trash. A room left in an unacceptable condition will be subject to excessive cleaning and/or damage fees. Fees incurred as a result of damage or excessive cleaning will be posted to the student’s fall tuition bill.  

PAYMENT

There are four options for Summer Housing Payment:

1.       Faculty Research Grant – If you have been approved for Summer Housing through a Faculty Research Grant, your Faculty host must fill out a payment request form (link located at the bottom of this page). Please note that most grants are for 10 weeks only; please confirm your eligible weeks with your faculty host. Additional weeks stayed will be charged to your student account. If a payment request form is not submitted, your Summer Housing application will be considered void.

2.       Department – If a department employs you and that department has agreed to pay for your Summer Housing, your employer must fill out a payment request form (link located at the bottom of this page). Please note that employers do not always pay for housing for your full term of employment; please confirm your eligible weeks with your employer. Additional weeks stayed will be charged to your student account. If a payment request form is not submitted, your Summer Housing application will be considered void.

3.       Self-Pay – Payment for Summer Housing must be paid in full prior to the beginning of the Summer Housing term. If you are covering your own expense, please submit your payment to the Office of Student Accounts by Friday, April 22, 2016. Any payments that are returned for insufficient funds will void your application. You will have 5 business days from notification that your payment was insufficient to submit another payment to the Office of Student Accounts.  If payment is not made, your Summer Housing assignment will be cancelled. 

4.       A combination of the above (please review the notes for each category) 

Payment is expected for all weeks that your belongings are occupying your Summer Housing assignment, regardless of whether or not you are in your room (i.e. you will be charged for housing even if you are away for a week on vacation). 

Please note that Summer Housing is billed by full weeks (Sunday—Saturday), regardless of whether or not you will be moving in or out mid-week. Below is the list of billable weeks:

·         05/22/16—05/28/16

·         05/29/16—06/04/16

·         06/05/16—06/11/16

·         06/12/16—06/18/16

·         06/19/16—06/25/16

·         06/26/16—07/02/16

·         07/03/16—07/09/16

·         07/10/16—07/16/16

·         07/17/16—07/23/16

·         07/24/16—07/30/16

·         07/31/16—08/06/16

·         08/07/16—08/13/16

·         08/14/16—08/21/16

The cost of Summer Housing for 2016 is $160 per week.

TRANSITION TO SUMMER HOUSING

May 17, 2016—May 30, 2016

Summer Residents will not transition to their Summer Housing assignments until they receive notification from the Summer Housing Coordinator.  No rooms will be ready for occupancy prior to May 17, 2016.  Summer Residents may stay in their Spring Housing during this transition.

Most residents will be contacted between May 17, 2016 and May 27, 2016 with their Summer Housing assignments and their anticipated move date(s).  Summer Residents are expected to be on campus and ready to move during this time period. Most moves are required to take place within 1-2 days of notification.

Summer Residents must be moved out of their Spring Housing assignments by Monday, May 30, 2016 unless otherwise notified. The Personal Access Codes and IDs for Summer Residents will be deactivated at 11:59 pm, May 30, 2016 in their Spring Housing assignments.  There will be no exceptions.

TRANSITION TO FALL HOUSING

August 20, 2016—August 21, 2016

Access to Summer Housing assignments will be deactivated at 11:59 pm on August 21, 2016. No exceptions will be made.

Please note that the transition date to Fall Housing is subject to change.  The Summer Housing Coordinator will notify residents of any changes in the schedule. 

IMPORTANT DATES

·         May 14, 2016 – Residence halls close at noon for all students except for those participating in Commencement and for Summer Residents who are transitioning to Summer Housing

·         May 17, 2016 – Transition to Summer Housing begins; all Summer Residents are expected to be ready to move within 1-2 days of notification

·         May 23, 2016Residence halls close at 9:00am for all students except for Summer Residents who are transitioning to Summer Housing

·         May 30, 2016 – Transition to Summer Housing ends; access to Spring Housing cuts off at 11:59pm

·         August 20, 2016—August 21, 2016 Transition to Fall Housing; access to Summer Housing cuts off at 11:59pm on the 21st. Summer Residents may stay in their Fall Housing from these dates onward; those without Fall Housing are expected to vacate campus.​

ACCOMMODATIONS & DINING

Summer residents will be housed in the Summit Suites. The Summit Suites consists of air-conditioned singles and quads with a single community kitchen per residence hall.  Due to limited space, we anticipate all rooms will be filled.

Applications will be dated and assignments made in the order in which the applications are received. If you wish to request roommates, please be sure that all roommates hand in their applications as soon a possible.  Roommate requests are not guaranteed. A group assignment will not be made until all applications from that group are received.  If a room is not filled to capacity, Residential Life reserves the right to fill any vacancy throughout the summer.

Goldberg's On Campus, located in the Vernon Social Center, will be the only dining facility open this summer.​

APPLICATION & FORMS

·         2016 Summer Housing Application

·         Faculty Research Grant Payment Request Form​

·        Departmental/Staff Payment Request Form​

Please contact Summer Housing Coordinator Jen Douglas at Jennifer.douglas@trincoll.edu with questions.​

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