Summer Housing

ELIGIBILITY

To be eligible for Summer Housing, one of the following must apply:

  • Enrolled as a summer term student

  • Participating in a special summer research program at Trinity College

  • Working as an undergraduate summer term employee at Trinity College

Other Trinity College undergraduates will be considered after those listed above. Otherwise, Summer Housing reservations are accepted on a first-come, first-served basis. Space is limited; once the summer buildings are full, no other buildings will be opened for summer use.   

 May 2018 graduates will only be considered for Summer Housing on a space available basis. 

Please read the following information very carefully before applying:


DEADLINE & APPLICATION INFORMATION

All Summer Housing applications are due by Friday, April 20, 2018.  Applications after this date may or may not be considered.  Applications received after April 20 might be subject to a $100 fine, which would be charged to your student account.  Please be advised: the later that you apply, the less likely you are to get the housing of your choice, and single rooms are limited.

If you wish to withdraw or make changes to your application (e.g. change in starting or ending dates), you must notify the Summer Housing Coordinator via email as soon as possible. Individuals who fail to contact the Summer Housing Coordinator with appropriate notice could incur a $100 late withdrawal fee.

Any Summer Residents who vacate their Summer Housing earlier than anticipated without proper notice may still be required to pay the housing fee based on the original ending date.

Please read the Summer Housing Application carefully and fill out ALL sections. Assignments are made in the order in which they are received. Room assignment notifications will be emailed to your Trinity College account when your room is ready for occupancy. Every attempt will be made to accommodate any preferences that you make. However, room assignments are completed on a first-come, first-serve basis. 

Access will be programmed into your Summer Housing assignment only for the dates that you have indicated on your Summer Housing application. 

Summer Residents are expected to be familiar with, and abide by, the Residential Guidelines and Student Handbook’s policies and procedures. 

Summer Residents will be held responsible for the condition of their rooms at the time of checkout. Summer Residents are expected to leave their rooms clean and free of personal items and trash. A room left in an unacceptable condition will be subject to excessive cleaning and/or damage fees. Fees incurred as a result of damage or excessive cleaning will be posted to the student’s fall tuition bill. 


PAYMENT

There are four options for Summer Housing Payment:

    1. Faculty Research Grant – If you have been approved for Summer Housing through a Faculty Research Grant, your Faculty host must fill out a payment request form (link located at the bottom of this page). Please note that most grants are for 10 weeks only; please confirm your eligible weeks with your faculty host. Additional weeks stayed will be charged to your student account. If a payment request form is not submitted by your supervisor, your Summer Housing application will be considered void.

    2. Department / Office – If a department /office employs you and that department / office has agreed to pay for your Summer Housing, your employer must fill out a payment request form (link located at the bottom of this page). Please note that employers do not always pay for housing for your full term of employment; please confirm your eligible weeks with your employer. Additional weeks stayed will be charged to your student account. If a payment request form is not submitted by your supervisor, your Summer Housing application will be considered void.

    3. Self-Pay – Payment for Summer Housing must be paid in full prior to the beginning of the Summer Housing term. If you are opting for full or partial self pay, make sure to check your student account throughout May and June. Once the payment is posted, you will have to pay in full.  Any payments that are returned for insufficient funds could void your application. You will have 5 business days from notification that your payment was insufficient to submit another payment to the Office of Student Accounts.  If payment is not made, your Summer Housing assignment will be cancelled. 

    4. A combination of the above (please review the notes for each category) 

Payment is expected for all weeks that your belongings are occupying your Summer Housing assignment, regardless of whether or not you are in your room (i.e. you will be charged for housing even if you are away for a week on vacation). 

Please note that Summer Housing is billed by full weeks (Sunday—Saturday), regardless of whether or not you will be moving in or out mid-week. Below is the list of billable weeks:

  • 05/20/18-05/26/18

  • 05/27/18-06/02/18

  • 06/03/18-06/09/18

  • 06/10/18-06/16/18

  • 06/17/18-06/23/18

  • 06/24/18-06/30/18

  • 07/01/18-07/07/18

  • 07/08/18-07/14/18

  • 07/15/18-07/21/18

  • 07/22/18-07/28/18

  • 07/29/18-08/04/18

  • 08/05/18-08/11/18

  • 08/12/18-08/19/18

The cost of Summer Housing for 2018 is $165 per week.


TRANSITION TO SUMMER HOUSING

May 15, 2018—May 28, 2018

Summer Residents will not transition to their Summer Housing assignments until they receive notification from the Summer Housing Coordinator.  No rooms will be ready for occupancy prior to May 14, 2018.  Summer Residents may stay in their Spring 2018 Housing during this transition.

Most residents will be contacted between May 14, 2018 and May 28, 2018 with their Summer Housing assignments and their anticipated move date(s).  Summer Residents are expected to be on campus and ready to move during this time period. Most moves are required to take place within 1-2 days of notification.

Summer Residents must be moved out of their Spring Housing assignments by Monday, May 28, 2018 unless otherwise notified. The access to Spring 2018 housing assignments will be deactivated at 11:59 pm, May 28, 2018.  There will be no exceptions.


TRANSITION TO FALL HOUSING

August 6, 2018 - August 20, 2018

Access to Summer Housing assignments will be deactivated at 11:59 pm on August 20, 2018. No exceptions will be made.

Please note that the transition date to Fall Housing is subject to change.  The Summer Housing Coordinator will notify residents when their fall housing assignment is ready, and of any changes in the schedule. You may  move into your Fall Housing assigment only after you are contacted by  the Summer Housing Coordinator. Most transitions to fall housing will occur around August 19th and 20th.


IMPORTANT DATES

  • May 12, 2018 – Residence halls close at noon for all students except for those participating in Commencement and for Summer Residents who are transitioning to Summer Housing
  • May 15, 2018 – Transition to Summer Housing begins; all Summer Residents are expected to be ready to move within 1-2 days of notification

  • May 21, 2018Residence halls close at 9:00am for all students except for Summer Residents who are transitioning to Summer Housing
  • May 28, 2018 – Transition to Summer Housing ends; access to Spring Housing cuts off at 11:59pm
  • August 6, 2018 - August 20, 2018Transition to Fall Housing; access to Summer Housing cuts off at 11:59pm on the 20th. Summer Residents may stay in their Fall Housing from these dates onward; those without Fall Housing are expected to vacate campus.​

ACCOMMODATIONS 

Summer residents will be housed in the Summit Suites, Clemens, and Stowe. The Summit Suites consist of air-conditioned singles and quads with a single, small community kitchen per residence hall. Clemens and Stowe consist of suites with double occupancy rooms, private bathroom, and kitchen.  Due to limited space, we anticipate all rooms will be filled.

Applications will be dated and assignments made in the order in which the applications are received. If you wish to request roommates, please be sure that all roommates are individualy applying for summer housing, and are all individually listing their preferred roommates. They should all submit their summer housing applications as soon a possible.  Roommate requests are not guaranteed. A group assignment will not be made until all applications from every member of that group are received.  If a room is not filled to capacity, Residential Life reserves the right to fill any vacancy throughout the summer.



APPLICATION & FORMS

Please contact Summer Housing Coordinator Meredith Friedman at Meredith.Friedman@trincoll.edu with questions.​

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