Managing an Organization

Are you a student leader responsible for the daily operations of a student organization? Were you recently elected into an executive board position for an organization and aren't sure what you should be doing?
The Student Organization Manual is a good resource for anyone looking to learn more about how student organizations work at Trinity College and to find resources related to managing an organization. If you are the President or Treasurer of your organization, the Finance Manual is an important resource to use to stay on top of your organization's finances and to better understand the policies and procedures governing the use of finances at Trinity College. Browse the manuals below.

Each student organization at Trinity College is categorized into a main interest area. Those areas are:
  • Academic
  • Arts
  • Club Sports & Recreation​
  • Community Service & Civic Engagement
  • Culture/Religion/Sexuality
  • Greek Organization/Social House
  • Media
  • Political
  • Special Interest
Each organization is required to have an advisor on file with the Student Activities, Involvement & Leadership (S.A.I.L.) Office but each organization is also assigned a S.A.I.L. staff member as their liaison whenever they have questions or concerns that can't be answered. Each organization President/Treasurer will be required to meet with their S.A.I.L. staff liaison at least once per semester. This staff member should also be used as a resource when planning events. Please see the assigned areas below:

Assistant Director of S.A.I.L., VACANT - Clubs Sports & Recreation, Media, Political
Assistant Director of S.A.I.L., Romulus Ferrer Perez - Academic, Arts, Community Service & Civic Engagement
Director of S.A.I.L., Laura Whittemore - Greek Organizations/Social Houses, Culture/Religion/Sexuality, Special Interest

Reactivation/Registration Process (Fall)

Official recognition of a student organization is the acknowledgement by the College that the organization has an existence during a certain period of time (academic year). It also recognizes that the organization is allowed to charge fees, seek funding from the College and/or from other sources outside of the College, to request the use of College facilities and services, and to use the name and tax-exempt status of the College. 

If an organization fails to complete the reactivation/registration process by the deadline stated – Friday, September 25, 2015, they will become inactive, removed from the registered student organization list, and will have no rights as a registered student organization at Trinity College.

Steps to Reactivation:
  1. Complete the INsite Student Organization Registration process through your organization page by Friday, September 25, 2015
        • ​​NOTE: Student organization constitutions MUST be updated every four (4) years. It is good practice to review the constitution with your organization each new academic year. Effective Fall 2015, every student organization is required to have an updated constitution on file on their Insite account.
Next Steps:
  • ​The S.A.I.L. office will confirm that all officers listed are enrolled at least half-time, are in good academic standing, and that the advisor listed is an active faculty or staff member of Trinity College. Organizations will receive email notification if there are any issues with their registration information.
  • Ensure that your organization’s President and Treasurer attend the mandatory trainings at the start of the fall semester.
  • Update INsite, as well as the S.A.I.L. office, if you have any changes in membership or in your executive board throughout the year. 
  • Have regular check-ins with your organization’s advisor to stay up-to-date on any communications they may receive from the S.A.I.L. office and to keep them up-to-date regarding programs, events and your organization’s budget. 
  • Pass along any and all information you receive from the S.A.I.L. office and SGA to your organization’s membership. 
If you have any questions or concerns, please contact the Office of Student Activities, Involvement & Leadership (S.A.I.L.) at SAIL@trincoll.edu, (860) 297-2171, or visit our office in Mather Hall, Room 107.