Office365 Email Migration

Email mailboxes will be migrated to Office365 during the summer of 2017. After the migration, you will need to configure your devices with the server settings for Office365.

You will be emailed the following information prior to your email migration:

Hi All,

As Sue Aber mentioned in her summer update email, we will be migrating email to Microsoft Office365 over the summer.  The upgrade will dramatically increase email quotas, attachment sizes and Microsoft Office integration.  Your account is scheduled to be migrated next week.  Hopefully the migration is mostly painless, but it might be helpful to have an idea of the steps involved and a few changes you’ll probably have to make.  If you have concerns about being moved next week, please let me know.
  1. One morning next week, you will get an email with the subject “Mailbox Migration Started” from NoReply0365@trincoll.edu. It is worth reading that message carefully, and perhaps consider saving it to your computer or printing it out. 
  2. As that message indicates, within the next 24 hours, once your email has finished migrating most email clients will either ask to be restarted OR fail to login to the server. You will likely need to change your Username on all devices from cmpcntr\USERNAME to USERNAME@trincoll.edu
  3. After the migration has completed, the best way to reach webmail will be to go to http://outlook.office365.com/ and login with USERNAME@trincoll.edu. Webmail.trincoll.edu might redirect you here, but we have found browser caches sometimes break this redirection. 
  4. Your password on Exchange clients (like Outlook) and webmail will continue to be the same as before the migration. 
  5. If you use an IMAP\POP email client you will need to manually change server configurations from the following website: http://www.trincoll.edu/LITC/its/email/Pages/EmailSettings.aspx 
  6. In some unusual circumstances, you and other Trinity users might have cached/saved email addresses which might stop working (like ones ending in @local). If you get an unexpected returned email message, or someone at Trinity gets one when emailing you, try retyping the full email address @trincoll.edu by hand. Please feel free to contact the helpdesk with any concerns including with bounced email. 
At this point your spam filter method will not change. However, when we progress toward migrating more folks to Office365 email we plan to shift to use Microsoft’s native spam filter software which should make it more seamless with email clients. We will let everyone know about this change as we get closer to that shift.

Thank you for helping us with this migration! Please let me know if you have questions or concerns.

-Fred

P.S. It is worth noting that over the last few years some hackers have sent phishing emails about email migrations. This message is not a phish and can be verified by confirming the details of our migration on the Trinity College Helpdesk website. Information Services will never ask you for your password or use links to web addresses besides trincoll.edu or sites we contract with such as office365.com.


You will receive the following email immediately before your migration:
From: TC O365 Migration <NoReplyO365@trincoll.edu>
Subject: Mailbox Migration Started

Dear [Name],
You are receiving this email because your mailbox is being moved to Office 365.
The actual switchover will take place within the next 24 hours and means the following for your email experience:

  • If you have the Outlook program running during the migration, you may receive the following error message:

    "The Microsoft Exchange administrator has made a change that requires you to quit and restart Outlook"

    Quit Outlook and restart the program and login with the following credentials:

    Username: [username]@trincoll.edu
    Password: Your Trinity password
    Check the option “Remember my credentials”
  • If you have a mobile device synchronizing email, you will need to reconfigure that device after the move. See Trinity's web site for the new settings: www.trincoll.edu/LITC/its/email/Pages/EmailSettings.aspx
    You currently have [#] device(s) synchronizing email with ActiveSync. 
  • If you access email at webmail.trincoll.edu, after the move, you should use http://outlook.office365.com instead. If you are using webmail at the time the mailbox migration completes, the session will break. Login again using [username]@trincoll.edu and your password. If you continue to get a "Something went wrong" error message, clear your browsers cache and close the browser then try again or try a different browser. 
  • If you use Thunderbird, Apple Mail or any other mail client, you will need to reconfigure their settings manually. See www.trincoll.edu/LITC/its/email/Pages/default.aspx for more information. 
If you have questions, please contact the appropriate helpdesk extension:
- Students and Alumni: (860)297-2007
- Faculty and Staff: (860)297-2100


The following  is an example email of what you will receive once the migration is complete:
From: NoReplyTCo365Migration@trincoll.edu
Subject: Mailbox move to o365 finished

We have finished moving your mailbox to O365.
Time in queue     :    00:00:11.1041358
Time to move data :    00:48:50.8306641
Your Mailbox Size :    1.483 GB (1,592,411,731 bytes)
Total Items Moved :    35998