Watkinson Library

Guidelines

Policy Regarding Research Use of Materials in the Trinity College Archives


Revised Fall 2002

 

 

Many of the institutional records in the College Archives contain confidential information, and access to such records is restricted. Following are guidelines for the research use of archival material.

I. Archival Material dating from the College's founding in 1823 to 1920

 

A. General and Administrative Records

    The following may be used without restriction:
  • Descriptions of the College, its founding, its first campus in downtown Hartford, its relocation to the Summit Campus in 1878, and information on campus buildings.
  • Architectural drawings and records
  • Photographs
  • Official College publications
  • Information about lectures, programs and campus events
  • Course descriptions
  • Administrative reports and general records
  • Biographical data of public record concerning the presidents
  • Papers and correspondence of the presidents


    B. Records Relating to Students, Faculty, Staff and Alumni:

    The following may be used without restriction:

  • Publications by and about students, faculty, staff and alumni
  • Student newspapers and the Ivy yearbook
  • Undergraduate and alumni scrapbooks
  • Athletic records
  • Descriptions of student activities
  • Records of student organizations
  • Papers and correspondence of faculty and alumni
  • Biographical data of public record concerning faculty, staff and administrative officers


    C. Files of Deceased Alumni

In connection with historical and genealogical research, the following information contained in the files of members of the graduating classes from 1827 to 1920 inclusive may be consulted without restriction:

1. Biographical data of public record appearing in print, including obituaries, published eulogies, entries in biographical directories, and newspaper and magazine articles, etc. With the permission of the College Archivist, biographical data provided by the alumnus, a relative, or other source may also be consulted. Family members and administrative officers of the College may consult all materials in a file.

2. Scholarship applications and grade reports, if any, are not available for general consultation. However, such material may be consulted by family members and administrative officers of the College.

 

II. Archival Material dating from 1921 to the present

 

A. General and Administrative Records

    The following may be used without restriction:

  • Descriptions of the College and information on campus buildings
  • Architectural drawings and records
  • Photographs
  • Official College publications
  • Information about lectures, programs and campus events
  • Course descriptions
  • Summary reports prepared by various administrative offices and governing bodies for general distribution on campus
  • Biographical data of public record concerning the presidents
  • The papers of President Remsen B. Ogilby (1920-1943) may be consulted except for correspondence with the administrative officers of the College relating to students, faculty and staff, and material relating to the official transactions of the Board of Trustees.

     

    B. Records Relating to Students, Faculty, Staff and Alumni

  • The following may be used without restriction:

  • Publications by and about students, faculty, staff and alumni
  • Student newspapers and the Ivy yearbook
  • Athletic records
  • Descriptions of student activities
  • Records of student organizations
  • Papers and correspondence of faculty and alumni
  • Biographical data of public record concerning faculty, staff and administrative officers


    C. Files of Deceased Alumni

In connection with historical and genealogical research, the following information contained in the files of members of the graduating classes from 1921 on may be consulted without restriction:

1. Biographical data of public record appearing in print, including obituaries, published eulogies, entries in biographical directories, and newspaper and magazine articles, etc. In consideration of the nature of the request, biographical data provided to the College by the alumnus, a relative, or other source may be consulted with the permission of the College Archivist. Family members and administrative officers of the College may consult all material in a file.

2. Scholarship applications are not available for general consultation. However, such material may be consulted by family members and administrative officers of the College.

 

III. General and Administrative Records (Restricted Access)

 

A. The following general and administrative records contain confidential information and are not available for research use. Only administrative officers of the College or designated representatives of the creating bodies (e.g. the Faculty) can consult this material in connection with official College business:

  • Minutes of the Board of Trustees
  • Minutes of the Faculty
  • Trustee and Faculty committee minutes, supporting papers and reports
  • Files and reports of the Dean of the Faculty and other administrative officers
  • Papers of Trinity's presidents, 1943 to the present