National Alumni Association of Trinity College Constitution (Approved 2/3/07)
The name of this organization shall be the National Alumni Association of Trinity College (the “Association”).
The mission of the Association is to instill a lifelong bond between the College and its alumni. The Association will represent and support the alumni by fostering communication between the alumni and College constituencies. The Association will promote leadership development among student and alumni ranks, establish programs that promote a positive image of Trinity College, and be an enthusiastic advocate for the alumni body.
The activities of the Association shall not exceed those permitted by section 501 © of the Internal Revenue Code of 1954, or any successor provisions, with respect to charitable and educational organizations.
The members of the Association shall consist of:
- All persons who matriculated as undergraduate members of the College and who are no longer enrolled at the College
- All recipients of masters, honorary or other degrees awarded by the College
- All members of the faculty and administrators under contract with the College
Article 4—Executive Committee
The affairs of the Association shall be managed by an executive committee (the “Executive Committee”) which shall have the following features, powers and responsibilities:
Section 1. Membership
The Executive Committee shall consist of the following members:
- Fourteen members of this Association, elected at the annual meeting of the Association
- A member of the faculty of the College, appointed by the faculty in its discretion
- The current President of the Senior Class of the College
- Pursuant to Section 2 of this Article 4, if applicable, the President of the Association completing the balance of his or her term of office
The Executive Committee shall have the right to name (i) the Presidents of any local area alumni associations and (ii) the current chairperson of the Alumni Fund, appointed by the National Chairperson of the Annual Fund in consultation with the President of the National Alumni Association, as additional members of the Executive Committee. All such members shall be accorded full voting privileges.
Elected members (as set forth in subsections (a) and (d) immediately above) may be terminated by a two-thirds vote (excluding the vote of the member subject to termination) of the Executive Committee. The members serving pursuant to subsections (b) and (c) immediately above shall serve until such member no longer meets the requirements of the applicable subsection. The President of any local area alumni association may be terminated as a member of the Executive Committee by a majority vote (excluding the vote of the member subject to termination) of the Executive Committee. The chairperson of the Alumni Fund shall serve until such member is no longer the current chairperson of the Alumni Fund.
Section 2. Election and Term
Candidates for elected membership on the Executive Committee shall be nominated by the Nominating Committee for election at the annual meeting of the Association. Each such Executive Committee member shall hold office for a term of three years and is eligible for reelection for one additional term immediately thereafter. Any person who has served two consecutive terms shall again be eligible for reelection two years after last serving on the Executive Committee. The President’s term of office as a member of the Executive Committee shall be automatically extended, as may be necessary, to permit the President to complete his or her term as President. In the event of a vacancy among the elected members of the Executive Committee, the Executive Committee may appoint a successor to serve for the balance of the term. The President of any local area alumni association appointed by the Executive Committee to serve on the Executive Committee shall hold office for a term of one year and is eligible for reelection for additional terms immediately thereafter provided such individual remains President or co-President of such local area alumni association.
Section 3. Powers and Duties
The Executive Committee, with the support of the Alumni Office, shall have the following powers and duties (working in conjunction with the Alumni Office where appropriate):
- Conduct the general business of the Association
- Develop vigorous alumni programs in admissions recruitment, fund raising, career counseling, public relations and other programs designated by the Executive Committee
- Insure that a vigorous class agent system exists
- Enlist alumni to work in the programs of the Association or other areas as requested by the Director of Alumni Relations;
- Plan leadership conferences, homecomings and reunion activities;
- Support the activities of local area alumni organizations;
- Appoint special committees as necessary and prescribe their duties (the members may be appointed from either the Executive Committee, alumni at large, the faculty, administration or undergraduates); and
- Consider and act on such other matters as might contribute to the welfare of Trinity College and its alumni, including coordinating the activities of the Association with those of the President of the College, Board of Trustees, Board of Fellows, the Alumni Office, Development Office, Athletic Advisory Committee, Class Secretaries and Class Agents, and recommend to the College administration such matters concerning alumni activities as it deems in the best interests of the alumni and the College.
Section 4. Meetings
- All regular meetings of the Executive Committee may be held without notice at such date, time and place as the Executive Committee may determine and fix by resolution. The Executive Committee shall have at least three regular meetings a year. Members of the Executive Committee are expected to attend all meetings. Under certain circumstances members may be excused from one meeting and still remain in good standing.
- Special meetings of the Executive Committee may be held upon call of the President, or upon the call of five members of the Executive Committee. Written or oral notice of the date, time and place of all special meetings of the Executive Committee shall be given to each member (i) personally, (ii) mailed to such member’s residence or usual place of business, or (iii) electronically mailed to such member at the address on record with the Executive Committee, at least two (2) days prior to the date of the meeting; provided, however, that any one (1) or more members, as to such member or members, may waive such notice in writing or by attendance without protest at such meeting. The notice need not describe the purpose of the special meeting unless otherwise required by law or this Constitution.
- Eight members of the Executive Committee shall constitute a quorum. Except as otherwise provided by law or this Constitution, all questions shall be decided by a vote of a majority of the members present at any meeting of the Executive Committee at which a quorum is present.
- The Director of Alumni Relations shall attend all meetings and act in an advisory capacity.
Section 5. Action by Written Consent of Members
Any action required or permitted to be taken by the Executive Committee or any committee thereof may be taken without a meeting if all members of the Executive Committee or such committee consent in writing to the adoption of a resolution authorizing such action. Each resolution so adopted and the written consents thereto by members of the Executive Committee or such committee shall be filed with the minutes of the proceedings of the Executive Committee or such committee.
Section 6. Meetings by Conference Call
Unless otherwise restricted by this Constitution, members of the Executive Committee, or any committee thereof, may participate in a meeting of the Executive Committee, or any committee, by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other, and such participation in a meeting shall constitute presence in person at the meeting.
The Association shall have elected officers as follows:
Section 1. Officers and Terms
The officers of the Association shall be a President, Executive Vice President, and Secretary. Such officers shall be elected by the alumni at the annual meeting of the National Alumni Association and shall serve a term of two years. In the case of a vacancy in any office, the Executive Committee shall have the power to appoint a successor who shall hold office for the unexpired term.
Section 2. Powers and Duties
The powers and duties of the officers shall be as set forth is this Section 2 of Article 5:
- The President shall be the Executive Officer of the Association and the Chairman of the Executive Committee. It shall be the duty of the President to preside at all meetings of the Executive Committee and to perform the duties usually incident to such office. The President shall also serve as (i) a member of the Nominating Committee (as set forth in Article VI of this Constitution), (ii) one of the Alumni Trustees to the Board of Trustees of the College and (iii) subject to the Standing Rules of the Board of Trustees of the College, a member of the Trustee Committee on the Board of Trustees of the College.
- The Executive Vice President shall (i) assist the President in the performance of his or her duties, (ii) perform the duties and exercise the powers incident to the office of the President in the absence of the President or during any inability of the President to serve, and (iii) prepare to succeed the President at the expiration of his or her term.
- With the support of the Alumni Office, the Secretary shall (i) keep and have charge of the minutes, (ii) give notice of all meetings of the Association and of the Executive Committee and (iii) perform such other duties as the Executive Committee may direct.
- The Executive Committee may appoint a designated number of Vice Presidents as may be necessary to fulfill the objectives of the Association.
- The Vice Presidents shall have charge of and be responsible for the areas of operation of the Association: Alumni Fund, Admissions, Area Associations, Campus Activities, Public Relations and Publicity, Career Counseling, and additional responsibilities as designated by the Executive Committee.
Article 6—Nominating Committee
The Association shall have a Nominating Committee as follows:
Section 1. Members and Terms
The President of the Association shall appoint a Nominating Committee, subject to the approval of the Executive Committee, consisting of six members of the Association. At least one member of the Nominating Committee shall be the President of the Association. The term of appointment shall be two years. Should a vacancy exist in the Nominating Committee, the President shall appoint a new member to serve the balance of the term.
Section 2. Powers and Duties
It shall be the power and duty of the Nominating Committee to make nominations for the following offices:
- Officers of the Association
- Alumni Representative on the Athletic Advisory Council;
- Elected members of the Executive Committee;
- Other offices which may be created by the Association; and
- Alumni Trustee.
The names of the candidates for Alumni Trustee shall be submitted by the Nominating Committee to the Trustee Committee of the Board of Trustees no later than thirty (30) days prior to its Spring meeting each year. The provisions for the nomination of Alumni Trustee shall at all times conform and be subordinate to the Standing Rules of the Board of Trustees of Trinity College.
Article 7—Awards Committee
The Association shall have an Awards Committee as follows:
Section 1. Members and Terms
The Awards Committee shall consist of three members:
The Chairperson of the Alumni Fund may be appointed by the President to serve on the Awards Committee as a fourth member of the Awards Committee. If the Chairperson of the Alumni Fund is a Trustee, that person shall appoint as a replacement an individual who is not a trustee. In appointing members to the Awards Committee, the President shall consider the individual's knowledge of alumni volunteers and the priorities of the Association.
The term of appointment for persons designated by the President shall be two years. Any vacancies occurring during a term shall be filled by the President. An individual appointed to fill a vacancy shall serve for the balance of the term.
Section 2. Powers and Duties
The Awards Committee shall select recipients of the following awards:
- The Eigenbrodt Cup – This award, presented by Miss Sallie Eigenbrodt to the College in memory of her brother, David L. Eigenbrodt, Class of 1831, is one of the greatest honors that can be bestowed on a Trinity alumnus/a. A recipient of this honor must be an alumnus/a of national or international prominence, who has rendered unusual and significant service to the College. Each recipient receives a medallion symbolizing the honor; the cup itself, inscribed with his or her name, remains at the College. The cup has been awarded annually since 1935 except in 1939, 1944, 1945 and 1963.
- The Alumni Achievement Award – This award is given each year by the Association to a member of the alumni body who has, preferably recently, distinguished himself or herself in either his or her line of endeavor or beyond the call of normal pursuits. As an award given by the Association to one of its own members, it is considered to be of a singular purpose, and intended to be clearly distinct from the Eigenbrodt Trophy and the Alumni Medal for Excellence.
- The Alumni Medal – This medal is awarded annually to alumni who have made significant contributions to their professions, to their communities, and to the College.
- The Capen Trophy – The trophy, donated by George C. Capen '10, is given annually to the alumni area association which, in the opinion of the Association, has most effectively fulfilled its functions during the preceding college year. Organized area associations plan a wide variety of social, cultural, and educational events for local alumni.
- The Young Alumni/ae Award – This award is in recognition of outstanding service to the College by an alumnus or alumna who graduated within 10 years of receiving such award.
- All other awards of the National Alumni Association which might from time to time be established
The Awards Committee shall also nominate candidates for receipt of the Gary McQuaid Award. The Gary McQuaid Award was established by family and friends in memory of Gary W. McQuaid '64 and in recognition of his leadership as a undergraduate of the College and his subsequent success in the business world. The award is presented annually by the Association to the alumnus/a who has demonstrated leadership as an undergraduate and success in the business world.
The Awards Committee shall use its reasonable efforts to select nominees for awards annually from classes holding reunions in such year and such awards shall be presented at the annual meeting of the Association.
Article 8—Annual Meeting
An annual meeting of the Association shall be held at the College at a time designated by the Executive Committee during the College’s reunion weekend, or at such other time and date that the Executive Committee may establish, for the purpose of transacting business requiring the approval of the members. All alumni shall be notified of the time and place of the annual meeting not less than thirty (30) days prior to such meeting. Special meetings of the Association may be called at any time by the Executive Committee.
This Constitution may be amended by a vote of a majority of the members present at a meeting of the Association or a three-fourths vote of the Executive Committee; provided, however, that if this Constitution is amended by the Executive Committee, then the membership of the Association shall be notified of the amendment in writing within ninety (90) days of such amendment. Moreover, no proposed amendment shall be voted upon at a meeting of the Association unless a copy of such proposed amendment shall have been furnished to the Secretary of the Association at least 90 days before the meeting at which action is to be taken thereon. The Executive Committee shall make a good faith effort to advise the membership of the Association of the proposed amendment in writing prior to the meeting. For the purposes of this Article 9, “in writing” shall include, but not be limited to (i) notification by electronic mail, (ii) a Trinity College publication or mailing to alumni, or (iii) notification on an official website of the College.
Article 10—Effective Date
This Constitution shall become effective at the termination of the annual meeting of the Association held on June 11, 2005.