PRESIDENT
v Executive officer of the organization
v Helps to carry out the BAO’s objectives
v Acts as liaison to the Trinity College Administration
v Presides at all meetings of the association
v Conducts meetings according to the By-Laws
v Appoints all Committees, both standing and special and designates the chairpersons of these committees
v Ex-officio member of each committee, except the Nominating Committee
v Supervises the functioning of the elected and appointed officers
v Shares all college correspondence with executive board
v Sends notes of thanks to alumni who contribute to the BAO Scholarship
v Prepares agenda for meetings
v Performs any other duties required by the office
EXECUTIVE VICE PRESIDENT
v Assists the president
v Assumes the president’s duties if necessary
v Chairperson of the committees responsible for the following areas of organization operations: Alumni Admissions Support, Student Support, Programs, and Development Support
v Assumes other responsibilities as assigned by the president
SECRETARY
v Notifies members of upcoming meetings
v Takes roll of attendees at meetings, either verbal or written, and keeps permanent records of who attended
v Keeps a record of the proceedings and events of the organization including date and place of meeting, who was presiding, and business conducted
v Reads the Executive Committee minutes preceding each meeting
v Prepares and distributes the written minutes, with the president’s assistance, in a timely manner
v Maintains a file of original agendas and minutes
v Keeps copies of activity calendars and special events
v Produces a directory of members of the group
v Oversees the publication of the newsletter
TREASURER
v Receives all funds of the BAO derived from dues and other sources
v Maintains an accurate and detailed financial record of all money collected and spent
o including the Black Alumni Scholarship Fund
v Prepares cost-benefit analyses of various endeavors (i.e. will the expense of time, money, effort, etc., be worthwhile in terms of its benefits of money, improved image, and so forth)
v Familiarizes him/herself with Trinity College’s policies in regard to the use of alumni finances and explains them when necessary
v Pays or directs payment of all orders and bill of the BAO approved by the Executive Committee
v Submits quarterly financial reports to the executive committee and an annual report of the financial condition of the BAO at its annual meeting
VICE PRESIDENT FOR ADMISSION
v Serves as the liaison for the BAO to the Admissions Office
v Builds a strong relationship with the admissions administrator in charge of the Alumni Admissions Support Program
v Recruits alumni to assist in local admission outreach endeavors
v Familiarizes him/herself with Trinity College’s policies regarding admission and retention efforts
v Assists alumni in communicating with prospective students
v Assists the college, the BAO, and the students with retention efforts
v Submits quarterly reports to the executive committee and an annual report of the committee’s work to the BAO at its annual meeting
VICE PRESIDENT FOR PROGRAMS
v Responsible planning and arranging intellectual and social programs for the Black alumni
v Informs the Alumni Office in advance (six weeks) of an event in order to process an invitation for mailing (an additional three weeks in advance for third class mailings)
v In charge of developing a pictorial and written record (with the secretary’s assistance) of the highlights of the BAO for their term
v Responsible for planning and arranging the triennial gathering
v Submits quarterly reports to the executive committee and an annual report of the committee’s work to the BAO at its annual meeting
VICE PRESIDENT FOR DEVELOPMENT
v Liaison for the BAO to the Development Office
v Responsible for helping the BAO reach its Black Alumni Scholarship goals as well as those of the Trinity College’s Alumni fund
v Arranges regional phonathons
v Enlists the aid of recruiters, organizers, and hosts in implementing the phonathon
v Provides input regarding goal setting, college methods, and feedback from volunteers
v Maintains records of the scholarship fund and contact with the recipient
v Submits quarterly reports to the executive committee and an annual report of the committee’s work to the BAO at its annual meeting
VICE PRESIDENT FOR STUDENT SUPPORT
v Oversees the mentorship program between alumni and students
o Responsible for matching students and alum
o Arranges opportunities for mentors and mentees to meet
v Liaison for BAO to the Multicultural office
v Maintains a relationship with the officers of the Black student organizations on campus and reports their needs or concerns to the Executive Committee
v Submits quarterly reports to the executive committee and an annual report of the committee’s work to the BAO at its annual meeting