ARTICLE I – NAME
The name of this organization is the Black Alumni Organization of Trinity College (hereinafter “Organization”) and it is an affiliate of the Trinity College National Alumni Association.
ARTICLE II – PURPOSE
SECTION 1. The purpose of this Organization shall be to assist the College to meet more effectively the needs of Trinity’s current and future Black matriculants; to establish a closer and more active relationship between Trinity College and its Black alumni; and to insure that vigorous and productive alumni programs exist for the Black alumni of Trinity.
SECTION 2. This Organization shall be organized and operated exclusively for charitable and educational purposes. No part of the net earnings of the organization shall inure to the benefit of any person, no substantial part of the activities shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the Organization shall not participate in or intervene in any political campaign on behalf of any candidate for public office. The activities of this Organization shall be limited to those activities permitted in Section 501(c) of the Internal Revenue Code of 1954 or by any successor provision of this law.
SECTION 3. Upon dissolution of this Organization, all monies or other property owned by it at such time shall be given to the Trustees of Trinity College for the propose of granting scholarships and loans to Black students of the College if the Trustees of the College will accept the gift for such purposes, otherwise to the Trustees of the College for such purposes as the College and the executive committee of this Organization may deem proper. In the event that Trinity College is not qualified as a proper recipient under Section 501(c)(3) of the Internal Revenue Code of 1954, or any successor provision, to receive charitable contributions, or in the event that the College is not in existence or is unwilling or unable to accept the assets of this Organization upon its dissolution, such assets shall be distributed to another similar qualified educational institution which is able and willing to accept such assets, as shall be determined by the members of the Organization by majority vote of those members present at a meeting called for such purpose.
ARTICLE III – MEMBERSHIP
Membership shall be open to all Black Alumni, faculty and administrative staff of Trinity College as well as others affiliated with the College who support the work of the Organization.
ARTICLE IV – GOVERNANCE
SECTION 1. The affairs of the Organization shall be governed by its officers and by an Executive Committee. The officers of this Organization shall be a President, and Executive Vice President, one or more Vice Presidents, a Secretary and a Treasurer.
SECTION 2. The officers of the Organization shall be elected by the members present at the meeting held in conjunction with the triennial Black Alumni gathering (hereinafter the “triennial meeting”), for a term of three (3) years and shall serve during their elected terms or until their successors have been duly elected or, in the case of a resignation during any term, appointed. Any such appointment shall require a unanimous vote of the Executive Committee. Neither the President nor the Executive Vice President shall serve more than one (1) term in the same office.
ARTICLE V – OFFICERS
SECTION 1. The President shall be the executive officer of the Organization, shall preside at all meetings of the Association and shall conduct said meetings according to these By-Laws. He/she shall appoint all Committees, both standing and special, and shall designate the Chairpersons and be an ex-officio member of each Committee, except the Nominating Committee. He/she shall perform such other duties as the office implies.
SECTION 2. The Executive Vice President shall assist the President and, in his/her absence or inability, shall perform the duties and exercise the powers incident to the office of the President. The Executive Vice President shall succeed the President upon the expiration or termination of the latter’s term of office, provided that he or she has successfully undertaken the duties and responsibilities of the Executive Vice President, in the opinion of the Executive Committee.
SECTION 3. The Vice Presidents shall be the Chairpersons of the Committees responsible for the following areas of Organization operations: Alumni Admissions Support, Student Support, Programs, Development Support and such additional areas of responsibility as may be designated by the President.
SECTION 4. The Secretary shall perform the ordinary duties of a Secretary. He/she shall keep a record of the proceedings and events of the Organization and shall read the Executive Committee minutes preceding each meeting. He/she shall undertake the correspondence of the Organization and shall keep a list of the names and addresses of the members. Upon the expiration of the term of office, he/she shall deliver to the successor all property of the Organization which may then be in his/her possession.
SECTION 5. The Treasurer shall be the financial officer of the Organization. He/she shall receive all funds of the Organization derived from dues and other sources. He/she shall keep an account of all monies belonging to the Organization and shall deposit the same in a bank designated by the Executive Committee and maintained by the College. He/she shall pay or direct payment of all orders and bills of the Organization which shall have been approved by the Executive Committee. He/she shall submit to the Organization an annual report of the financial condition of the Organization at its annual meeting.
ARTICLE VI – EXECUTIVE COMMITEE
SECTION 1. The Executive Committee shall manage the affairs of the Organization, shall have general charge of all of its activities and shall carry out such programs as it deems appropriate.
SECTION 2. The Executive Committee shall consist of the President, the Executive Vice President, all Vice Presidents, the Secretary and the Treasurer; provided, however, that prior to the first Organization meeting, the Executive Committee shall operate without the Secretary and Treasurer. The Executive Committee shall consist of not less than six (6) members. In the event of a vacancy in any office, the Executive Committee acting unanimously may fill such vacancy for the remainder of the term.
SECTION 3. Prior to the first annual meeting of the Organization, the Executive Committee shall appoint a Secretary for each of its meetings whose record of the proceeding shall be circulated to all committee members within thirty (30) days of each meeting. Thereafter, the Secretary of the Organization shall be responsible for the minutes, which shall be available upon the request of any member of the Organization.
ARTICLE VII – STANDING AND SPECIAL COMMITTEES
The standing Committees of the Organization shall consist of the alumni Admissions Support Committee, the Program Committee, the Student Support Committee and the Development Support Committee. The Nominating Committee shall be a special committee empaneled by the Executive Committee not more than twelve (12) nor less than six (6) months prior to the triennial meeting held in conjunction with the Black Alumni Gathering. Other Committees, both standing and special, may be appointed by the President as necessary.
ARTICLE VIII – DUES
The payment of dues shall not be a prerequisite for full participation, in the first annual meeting of the Orgnization, by any person otherwise qualified for membership under Article III of these By-Laws. Thereafter, the payment of dues shall be a prerequisite to participation at Organization meeting and other activities. The Executive Committee shall establish annually the dues payable for membership in the Organization for the fiscal year in question. Initially, the dues shall be structured as follows: (a) members whose class year is five (5) years or less from the fiscal year for which dues are being collected shall pay annual dues of $5.00; (b) members whose class year is greater than five (5) years, but not more than thirty (30) years, from the fiscal year for which cues are being collected shall pay $15.00; and (c) alumni/ae whose class year is greater than thirty (30) years from the fiscal year for which dues are being collected shall be exempt from any dues requirement.
ARTICLE IX – FISCAL YEAR
The fiscal year of the Organization shall commence on July 1 of each year and shall end on June 30 of the following year.
ARTICLE X – MEETINGS
SECTION 1. The Organization shall meet annually on a date to be fixed by the President and the Executive Committee. Unless scheduled otherwise, the date of the Annual Meeting shall coincide with the Homecoming Weekend of the College. The triennial meting of the Association shall be held on a date to be fixed by the Executive Committee in conjunction with the Black Alumni Gathering. Other meetings of the Organization shall be held at the call of the President or three (3) members of the Executive Committee.
SECTION 2. Meetings of the Executive Committee shall be held at the call of the president, but not less frequently than quarterly.
SECTION 3. Twenty (20) members shall constitute a quorum for the transaction of business at any annual (including triennial) or special meeting of the Organization, and four (4) members shall constitute a quorum for the transaction of business at any meeting of the Executive Committee.
ARTICLE XI – NOMINATION AND ELECTION OF OFFICERS
SECTION 1. There shall be a special Nominating Committee consisting of three (3) members to be appointed by the President, with the approval of the Executive Committee. The Nominating Committee shall elect one of its members as Chairperson. The Committee shall, at the triennial meeting of the Organization, submit the name of one (1) person for each position to be filled at said meeting. After the report of the Nominating Committee has been made, additional nominations may be made from the floor.
SECTION 2. The term of office of each officer and Executive committee member elected at the triennial meeting shall begin on the fist Monday folliwng his/her election.
SECTION 3. All officers of the Organization shall continue to hold office until the election and qualification of their respective successors.
SECTION 4. Vacancies in any office shall be filled for the unexpired term by a majority vote of the Executive Committee present and voting at any duty called meeting of said Committee.
ARTICLE XII – AMENDMENTS
These By-Laws may be amended by vote of two-thirds (2/3) of the3 members present at a meeting of the Organization duly called and held. No proposed amendment shall be voted upon unless a copy of such amendment shall have been furnished to the Secretary at least two weeks before the meeting at which action is to be taken thereon. No proposed amendment shall be contrary in nature or intent to any of the provisions of the Constitution or By-Laws of the National Alumni Association of Trinity College.