The IRB will normally meet monthly or as necessary during the academic year. The IRB will meet at a minimum once a semester. If an emergency meeting is necessary, a meeting may be called by the IRB Chair.
Quorum and Voting
A quorum of the IRB is defined as a majority of the total active membership, and in order for official Board business to be conducted, a majority must be present. No member of the board shall be involved in either the initial or continuing review of an activity in which he or she has a professional responsibility, except to provide information requested by the IRB, and the member shall not vote on any activity in which he or she has a conflicting interest.
Provision must be made for taking written minutes or recordings of the proceedings of all meetings. Such minutes or recordings must include at least the following information: the date, time and place of meeting; attendance at the meeting; all actions proposed and the names of the members who proposed each action; research protocols discussed; actions taken by the IRB; the vote on these actions including the number of members voting for, against, and abstaining; the basis for requiring changes in or disapproving research; a written summary of the discussion of controvered issues and their resolution; and a list of all approvals by the Chair or IRB Administrator since the previous meeting.
All minutes shall be retained for at least three years, and minutes relating to research which is conducted shall be retained for at least three years after completion of the research.