Facutly Research Grant Proposal Guidelines

The following guidelines should be strictly adhered to in preparing your Faculty Research Grant proposal. Please refer as well to the instructions below regarding preparing proposals for electronic submission.

All proposals must include the following five sections: cover sheet, body of  the proposal, appendices 1-3. All sections of the proposal (with the exception of the budget form) should be prepared using a clear, standard font (e.g., Times Roman, Arial) no smaller than 11pt, with 1” margins on all sides. The complete proposal should be converted into a single PDF document and sent via e-mail as an attachment to Kristin Magendantz​.

Cover Sheet: Title of project, name, department, and an abstract of no more than 100 words.

Body of the Proposal: In no more than five (5) double-spaced pages (approximately 2,000 words)—excluding references, but including figures, tables, and graphs—explain your project. If significant illustration is required, it may be attached as an appendix. Use the following section headings and explain them specifically:

  • a statement of the problem/goals of your proposed research;
  • the significance of the work to your discipline;
  • the research methods to be used;
  • how the proposed project fits into your long-term scholarly program;
  • the plan for dissemination of the results;
  • If appropriate, include a brief review of relevant literature.

Because this is an expense program, give special attention in the body of the proposal to the rationales for budget items and their relation to the methods you will employ. Requests for expenses that may fall into a gray area between capital and non-capital expenditures must be fully justified in the body of the proposal.​

APPENDIX 1, Curriculum Vitae: Provide an abbreviated curriculum vitae of not more than two pages, to include: education (including title of Ph.D. thesis), employment history, current research interests, and no more than ten publications (or creative works or presentations of work). The publications should be divided into the five most relevant to the current application, and five other significant works. If the applicant is beginning a new area and does not have relevant publications, up to ten of the second category may be listed.

​APPENDIX 2, Available Funding: 
a) List all current and anticipated sources of internal and external funding. This should include, but is not limited to, external grants and/or indirect slush funds, previous FRC awards, other Trinity grants, start-up funds, and funds available to faculty who hold endowed or named chairs. The list should indicate plans for the allocation of these funds during the period of the proposed project. 

b) List all attempts to obtain funding from Trinity and from external sources during the past five years or since coming to Trinity (whichever is shorter). Include the title of the proposals, amounts requested, sources, periods of proposed funding, and the disposition of the proposals. Provide a brief indication of the publications or similar results for each grant awarded. The applicant’s accomplishments resulting from previous funding will be considered as one piece of evidence regarding the likelihood that present support will have fruitful results.​

The FRC pays close attention to Appendix 2 in reviewing requests, and applicants are urged to prepare this section carefully. In the interests of making College resources as widely available as possible, it is the sense of the Committee that those faculty members who have access to restricted funds should be expected to provide some cost-sharing on FRC awards. Although the College does not currently place time limits on the use of start-up funds, applicants must make a persuasive case for FRC funding of research expenses that could otherwise be covered by the start-up account. Applicants who have balances remaining on prior FRC awards should provide 1) a statement showing the current balance for each grant and 2) a concise and specific plan for the use of these funds.  For current funding status, contact Patricia Moody​, director of academic finance.​

APPENDIX 3, Budget​​: 

List anticipated expenses on the budget form and provide a separate budget justification sheet​ as appropriate.

Grant Expenses:

  1. Non-personnel expenses: Faculty may apply for up to $4,000 per year to cover the costs of non-personnel expenses listed above, as justified by appropriate budgetary documentation (see Appendix 3.) 
  2. Research assistants:  Faculty members whose research assistants meet the criteria of the Student Research Program should apply for separate funding through this program. 

If the research assistant’s duties do not provide sufficient educational benefit to the student to fit the criteria for the SRP, faculty who are applying for grant periods of more than one year may apply for up to $3500 (total, not per year) to fund research assistants. These assistants may be Trinity undergraduates or other qualified individuals. The Dean’s Office will cover the cost of on-campus summer housing if needed. 

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