Reprinted below is the relevant section of the Faculty Handbook appendix pertaining to Quadrennial Leaves, Junior Faculty Research Leaves and Leaves of Absence.
All requests for junior faculty leaves, quadrennial leaves and leaves of absence should be received in the Dean of Faculty's Office by September 10th.
Faculty members eligible for a leave should plan to devote significant time to study, research, writing, or creative activity in their own fields. It may also be appropriate to consider the desirability of spending leave time off campus, especially in those cases where special resources not available at Trinity can be found elsewhere. In developing plans and preparing your request, please consider how your proposed activity will enhance your research and scholarly development. The Director of Faculty Grants and Sponsored Research is available for consultation about grants in your field that might help subvent or extend a leave.
We are asking all faculty to complete an Academic Leave Request Form. The faculty member should complete this form for the chair’s review. The chair will then add his/her letter of endorsement, which will demonstrate how essential courses in the Department/Program will be covered. Junior faculty leaves are replaced with two courses; quadrennial leaves are normally not replaced. In the case of requests for leaves of absence, for which the College pays no compensation, Department Chairs may generally anticipate hiring an interim replacement.
Please note: once leave requests are approved by this office, scheduled leaves may be changed only under circumstances of extreme personal hardship.
A.3: SUPPORT PROGRAMS
See Section A.2: General Statement on Employee Benefit Plans, for the definition of continuing Faculty appointments and the definition of a half-time Faculty appointment. A one-semester leave of absence for any purpose other than a sabbatical leave granted under the 1975 policy is considered a two-course semester. A full-year leave of absence for any reason is considered a five course-leave. (Revised June 2002)
The following policy statement concerning Sabbatical Leave was adopted by the Trustees on March 22, 1975:
In order to provide each Faculty member with the opportunity for intellectual self-renewal, Trinity College grants sabbatical leaves in the expectation that they will be used for research and other professional and scholarly activities. A sabbatical consists of a half-year leave of absence at full salary or a full year at half salary. Any eligible Faculty member whose proposed sabbatical activities are recommended by his or her department chair and whose application is received by the Dean of the Faculty by the deadline noted below shall be granted a sabbatical in the year requested unless unanticipated or extraordinary institutional interests require a deferment.
This statement was modified by the following resolution adopted by the Trustees on May 19, 2001 for implementation beginning with the 2002-03 academic year:
We endorse the adoption of a revised sabbatical leave policy that (a) is based on a full-time teaching residency requirement of not fewer than six consecutive semesters, with the proviso that neither semester of the year in which a sabbatical is taken shall count toward meeting the residency requirement for the next sabbatical; (b) eliminates other College-funded research leaves for tenured Faculty; (c) does not result in a net loss of courses taught by tenured Faculty; and (d) approximates neutrality in its financial effects.
Eligibility: In the year following the completion of six consecutive semesters of full-time academic year teaching, tenured Faculty members are eligible to take a two-course semester leave of absence at full pay. The year in which a Quadrennial Sabbatical Leave is taken does not count toward the six-semester residency requirement for that or a subsequent quadrennial leave. Semesters during which a tenured Faculty member is on family leave with pay or medical leave with pay do not count toward the six-semester residency requirement, but they are not considered breaks in consecutive service. A semester taken as unpaid leave does not count toward the six-semester residency requirement and it is a break in consecutive service. Normally, a Faculty member on a reduced teaching schedule occasioned by other approved service to the College must teach at least one course in order for the semester to count toward the full-time consecutive teaching residency. Consecutive full-time teaching residency subsequent to the year in which a Faculty member is on junior Faculty leave (see below) counts toward a quadrennial leave provided the Faculty member is tenured.
With the approval of the Dean of Faculty, a quadrennial leave may be postponed for one or three years. If the scheduled quadrennial leave is postponed for one year of full-time resident teaching, these two semesters of service will be applied to the residency required for a subsequent quadrennial leave. If the scheduled quadrennial leave is postponed three years and a tenured Faculty member thus completes twelve consecutive semesters of teaching, a full year leave may be taken at 80% of full salary.
Faculty members may not take a quadrennial leave during the academic year in which they retire from College service
Benefits: Regular College benefits are continued during Quadrennial Sabbatical Leaves. Faculty members pay their normal share of premium costs. TIAA-CREF retirement plan contributions are based upon actual base salary payments.
Application: Application must be made in writing to the applicant's Department Chair (using the Academic Leave Request Form) and forwarded to the Dean of the Faculty by the department chair, with his or her evaluation and endorsement, not later than September 10 of the year preceding the academic year in which leave is requested. (Revised June 2002)
Junior Faculty Research Leave
Tenure-track Faculty members in the fourth year of employment are granted a leave of a two-course semester for the purpose of pursuing scholarly or creative projects. As with Quadrennial Sabbatical Leave, application must be made in writing to the Department Chair and forwarded to the Dean of the Faculty, with the evaluation and endorsement of the Chair, by September 10 of the year preceding the period of leave. (Revised July 1993)
Benefits: Quadrennial Sabbatical Leave benefits apply.
Leave of Absence
Leave of absence without pay may be granted to a full-time continuing Faculty member when doing so would not seriously hamper maintenance of necessary course offerings or other College functions. Application should be made as specified above for Quadrennial Sabbatical Leave. The maximum duration of an unpaid leave of absence or the combination of a Quadrennial Sabbatical Leave with a leave of absence is two years. A Faculty member who is on leave for two years must then be in full-time teaching residence for at least six consecutive semesters before taking any additional leave. Faculty members are required to pay for the full cost of dental and medical insurance premiums during leaves of absence without pay. Other benefits are suspended until the Faculty member returns to his/her position at the College.
A reduction in the teaching of one or two courses a semester may be granted upon the recommendation of the department chair and the Dean of Faculty. Faculty members on a teaching course reduction are eligible for full dental and medical benefits, but salary and salary-related benefits will be reduced proportionately. A Faculty member on a teaching course reduction must teach a minimum of one full-credit course each semester. The maximum permissible reduced teaching schedule is two years. (Revised June, 2002)
If a faculty member receives an external grant for a semester or a year that falls short of covering his/her regular salary, the College will top up the grant, either by a) matching the amount of the grant; or by b) supplementing the amount of the grant up to the faculty member’s full salary for the appropriate period, whichever is less. The Dean of Faculty may make adjustments to this policy in special circumstances. (Added July, 2007)