Courses Taken While on Study Away

After your study away program has been completed, none of your transfer credits will be posted to your record until the transcript has been received and until you have approval for all of the credits taken.  Therefore, if your schedule changed after your initial review, you need to submit another transfer credit application for any new courses.  If you didn't submit any application, you need to do so for all courses.With careful planning, courses taken while studying away from Trinity may be acceptable towards meeting major, minor, or general education/distribution requirements.  In order to ensure you are getting the best academic advantage for your time away from campus, you need to carefully plan your courses with your academic advisor.  You may also consult the staff in the Office of Study Away for information about each program.

Trinity Programs

Any courses taken as part of a Trinity program that are offered by Trinity (they have a subject prefix such as ROME, TNTB, BNAR, etc.) are considered Trinity courses and do not need to be approved as transfer credits. 

For any program where you are taking a combination of Trinity and non-Trinity courses, any courses taken outside of Trinity courses do need to be approved as transfer credits.  These courses will appear with the grades earned on your Trinity transcript, and the grades earned will be included in your Trinity grade point average.   If you are enrolled in a course and decide you no longer want to take it, you must follow the proper add/drop process.  Otherwise, you will earn a grade of F for that course and it will remain on your record.  You will also be subject to the Academic Probation policies based on credits and grades earned for the semester.

Non-Trinity Programs

 All courses taken in any non-Trinity program need to be approved as transfer credits.  All of the courses you take will be listed with the grades earned on your Trinity transcript, but the grades will not be included in your Trinity grade point average.  While all courses will be listed, you will only earn credit if you receive a grade of C- or better.   If you are enrolled in a course and decide you no longer want to take it, you must follow the proper add/drop process of the host program.  Otherwise, you will earn a grade of F for that course and it will remain on your record.  You will also be subject to the Academic Probation policies based on credits and grades earned for the semester.

Course Approval Process

Whether you are participating in a Trinity or non-Trinity program, the approval process for transfer courses is the same.   Credits will be posted to your record once the official transcript has been received from the program.  However, no courses will be posted until approval for all courses is complete.  Therefore, if you take different courses than those originally approved, you need to submit the additional courses for approval.

First, print off a copy of the Transfer Credit Application (or pick up a copy in the Registrar's Office).  Next, discuss your courses with your advisor and obtain his/her signature on the form.  If you are seeking major credit, you will also need the signature of the Department Chair on the form.  If you are taking a Mathematics course, you must obtain their approval as well.  If you are away from campus, e-mail approval will be accepted--print off the e-mails and include them with the packet when you submit the application for review.

Once you have obtained all of the required signatures, submit the form, along with a course description for each course to the Registrar's Office for final approval.  If you are seeking approval after you have left for the semester, the form can be scanned and e-mailed, or faxed to the office.  The Registrar's Office will review the proposed courses to make certain they are not repeating courses already taken at Trinity, and that the subjects are eligible for transfer.  You will be notified once the review is complete, or if additional information is needed.

Please allow a minimum of two weeks for processing, and during high volume periods in the Registrar's Office, additional time may be required.  Instant approval by phone or e-mail is not available, and no approval is granted without the completed transfer credit application.

When selecting courses, there are several important factors to consider:

  • Online courses are not acceptable in transfer.
  • Only courses in the liberal arts and sciences/similar to courses offered by Trinity will be accepted.  Examples of courses not accepted are (but not limited to) vocational, medical, legal, business, journalism, or professional courses.
  • Courses cannot repeat work previously taken at Trinity.  
  • Courses cannot be taken on a pass/fail basis.
  • We recommend that you select additional courses for review.  This way if one of your first choices is closed or cancelled, you have a pre-approved back-up available. 
  • Please remember that none of your transfer credits will be posted to your record until the transcript has been received and until you have approval for all of the credits taken.  Therefore, if your schedule changed after your initial review, you need to submit another transfer credit application for any new courses.  If you didn't submit any application, you need to do so for all courses
The specific regulations governing the transfer of credit to Trinity are outlined in the Trinity College Student Handbook, or may be found here.